Executive Assistant

LEFRAK ORGANIZATION•New York, NY

43d

About The Position

Realty Operations Group is a preeminent, family-owned property company committed to community development and long-term ownership. Our principles, consistently applied, have strengthened and deepened the expertise that supports our real estate leadership. We are currently seeking an Executive Assistant to support our Managing Director of Business Operations

Requirements

Bachelor’s Degree is required
Proven admin or assistant experience
Proficiency and experience working in Outlook, PowerPoint, Word and Excel
Willingness to work in a family office
Has strong organizational, communication (verbal and written) and multi-tasking skills
Excellent attention to detail

Responsibilities

Provide full support to Executives who oversee Business Operations
Manage highly sensitive, confidential information with complete discretion
Manage executive’s calendar
Coordinate all travel logistics
Screen calls for executive and handle inquiries within capacity
Reconcile and process travel expenses
Coordinate and prepare arrangements for internal and external conferences, meetings, luncheons and events
Follow latest news on markets and provide briefings, if appropriate
Interface with Company Principals, and other senior managers
Conduct light research as needed
Potential project work on an ad hoc basis
Create PowerPoint presentations, if needed
Recommend ways to help streamline processes and procedures
Assist executive with administration of Benefits (applications & claims for medical, dental, vision, FSA, etc)
Handle additional personal and confidential needs and requests
Assist other individuals in the Investment Department as needed
Review Investment Department invoices and submit to accounts payable
Other light administrative support
Potential project work on an ad hoc basis
Provide office management support
Find and schedule vendors for maintenance repairs/needs
Act as point person on IT issues, etc.
Order supplies
Review vendor invoices and submit to accounts payable
Other duties and responsibilities as assigned