Executive Assistant

Morgan Street Holdings•Chicago, IL

20d•$80,000 - $90,000•Hybrid

About The Position

This isn’t just an administrative position, it’s a chance to create leverage and drive impact. As an Executive Assistant at tms, you’ll be a trusted partner to senior leaders, ensuring they stay focused on high-level priorities so the business keeps moving forward. If you’re ambitious, proactive, and thrive in a fast-paced environment, this is your opportunity to make a difference. We’re looking for someone who is: Organized & Detail-Obsessed: You thrive on creating order and efficiency in a fast-paced environment. Proactive Problem-Solver: You anticipate needs and act before being asked. You bring suggestions with you rather than just asking what to do. Tech-Savvy: Strong proficiency in Microsoft Office and virtual meeting management (Teams is a must). Quick to adopt new tools and automation solutions. Continuous Improver: You’re not afraid to challenge the status quo and suggest better ways of working.

Requirements

5+ years providing top-tier executive support or in similar high-impact roles – we recognize excellence comes in many forms, if you have less than 5 years’ experience, we encourage you to apply.
Exceptional written and verbal skills to convey ideas with clarity and confidence
Self-starter with a solution-oriented and ambitious mindset
Ability to handle sensitive, confidential information with absolute integrity
Willingness to step in outside standard hours when the mission calls
Experience with Microsoft Office and virtual meeting management (Teams is a must). Quick to adopt new tools and automation solutions.

Nice To Haves

Experience with Netsuite, Airtable, CoPilot, or other automation tools is a big plus

Responsibilities

Be the face of the office by welcoming guests, coordinate catering, and ensure meeting spaces are set up for success.
Manage logistics for gifts, food, and deliveries with precision and professionalism.
Flexibility is key: be ready to step in on-site beyond standard guidelines when business needs demand it.
Be the Gatekeeper & Guardian by protecting executives’ time, managing complex calendars, prioritizing strategically, and resolving conflicts.
Coordinate domestic and international travel, including documentation like passports and visas.
Manage expense reporting with accuracy and compliance, ensuring smooth financial processes.
Handle essential operational tasks such as purchase orders and timesheets.
Drive the planning and flawless execution of large meetings and events—create agendas, coordinate content, manage technology, and run virtual sessions on Microsoft Teams like a pro.
Take ownership of professional gatherings, conferences, and team events, including vendor negotiations and logistics.
Keep information flowing: maintain files, manage SharePoint and Teams sites, and ensure accurate communication across platforms.
Organize and publish key documents, notes, and updates to keep stakeholders informed and aligned.
Act as a trusted partner and backup for other Executive Assistants, fostering a collaborative team environment.
Challenge the status quo; identify opportunities to streamline processes and implement improvements that drive efficiency and impact.
Go beyond the basics by anticipating needs, solving problems before they arise, and adding value beyond the original ask.
Support strategic projects, team engagement initiatives, and executive communications, including PowerPoint development and light content creation.