Executive Assistant

Trinity Health

25d • $26 - $35 • Onsite

About The Position

Under the direction of senior management, assist in the completion of administrative tasks. Maintain a close working relationship with executive personnel and ensures the efficient operation of the administrative office. Manage and coordinate executive calendars, including executive meetings, committees and monthly board meetings, including agenda creation, meeting logistics, and preparation of meeting materials. Make decisions and good judgement and discretion in dealing with the public in a tactful and diplomatic manner. Communicate with a large number of technical and professional personnel within the network and the greater community. Handle several situations at one time and gives evidence of a good command of business procedures. Must maintain confidentiality. Flexibility in working hours is required.

Requirements

• Proven experience providing executive-level support to executives in a fast-paced environment.
• Exceptional organizational skills and the ability to prioritize and manage multiple tasks simultaneously.
• Strong attention to detail and the ability to produce high-quality work with accuracy and efficiency.
• Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• Professional demeanor and the ability to represent the executives and the organization with integrity and professionalism. Timeliness, thoroughness, accuracy and the quality of written and spoken communications are required.
• A dedication to our value system that promotes kindness, inclusion and teamwork.
• Two years of college or appropriate experience required.
• Previous secretarial experience is mandatory.
• Must be a commissioned Notary Public, or willing to obtain certification upon hire.
• Good communication skills both oral and written, as well as good interpersonal and organizational skills are required.
• Participates in orientation and continuing education. Updates and maintains knowledge and skills related to specific areas of expertise.
• Completes population specific competency annually on populations served as identified in scope of care and service.
• PC and appropriate software knowledge, and knowledge of office equipment.
• A solid understanding of service related terminology.
• Customer service orientated.

Nice To Haves

• prior office management experience is preferred.

Responsibilities

• Prepare and edit correspondence, presentations, reports, and other documents on behalf of senior executives.
• Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up actions.
• Anticipate the needs of senior executives and proactively address any administrative challenges or issues.
• Take initiative in managing all meeting logistics, including preparing meeting spaces, ensuring technology functions smoothly and maintaining a clean, professional environment with minimal oversight.
• Collaborate with other members of the administrative team to ensure seamless coordination and support across the organization.
• Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
• Take meeting minutes and author correspondence and / or replies to correspondence.

Benefits

• We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree