Executive Assistant

Collin College•McKinney, TX

24d

About The Position

Provide high-level, confidential administrative and operational support to the Senior Vice President of Campus Operations (SVPCO). This role is critical to the effective functioning of campus operations and requires exceptional organizational skills, sound judgment, discretion, and the ability to manage complex priorities in a dynamic higher education environment. Serve as a key liaison between the SVPCO and campus leadership, departments, vendors, and external partners.

Requirements

Associate degree from an accredited institution and four (4) years of related experience OR equivalent combination of education and experience.
Knowledge of SACSCOC accreditation policies and procedures
Advanced knowledge of college policies, practices, and procedures
Advanced knowledge of executive-level administrative support practices and procedures
Strong knowledge of MS Office Suite, including Outlook and PowerPoint, as well as Workday and purchasing software
Strong writing and proofreading skills
Organizational skills
Verbal and written communication skills
Interpersonal skills
Ability to manage complex schedules and calendars
Ability to manage sensitive and confidential information and processes
Ability to handle daily mail and email correspondence
Ability to operate office equipment

Nice To Haves

Bachelor's degree from an accredited institution.

Responsibilities

Provide comprehensive administrative support to the SVPCO, including complex calendar management, scheduling, and coordination of meetings across multiple operational units.
Anticipate executive needs, prioritize requests, and proactively manage deadlines and competing priorities.
Proofread SACSCOC accreditation proposals and documents and assist with maintaining accreditation requirements.
Assist with writing documentation and correspondence, while maintaining the highest level of sensitivity and confidentiality.
Prepare a wide variety of forms, documents and reports, including contracts, financial records and forms, state or county documents and reports, board and division meetings, conferences, and travel records.
Create and maintain filing system as required by law.
Proofread all work to ensure accuracy.
Assist with preparation, revision, implementation, maintenance and monitoring of the division budget.
Orders office supplies, equipment and services through appropriate purchasing system.
Process numerous financial documents according to Business Office procedures.
Prepare high-quality presentations for the use of executives.
Prepare spreadsheets that can be used for predictive analytics.
May assist in planning, hosting, and supporting official events sponsored by the District President's Office.
Use current systems to acquire needed information on students, faculty loads, and budget.
Maintain confidentiality in all matters related to the executive's office, including organizational plans and human resources matters.
Track operational initiatives, capital projects, and key performance metrics; follow up on action items to ensure timely completion.
May serve as backup to other executive assistants.
Maintain working knowledge of college policies and procedures and respond to emergency situations in a calm and professional manner.
Perform other duties as assigned.
Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.