Executive Assistant

Adobe•San Jose, CA

1d•Onsite

About The Position

We are seeking an Executive Assistant to support our VP, Employee Workplace & Experience. This role is responsible for providing diverse operational and administrative support from daily calendar and meeting management to special projects and will play a critical part in driving our efforts to attract, develop and retain outstanding talent across every country and every region where we do business. The ideal candidate will become a critical part of the Employee Experience (EX) team, ensuring the smooth operations of events, metrics, systems, technologies and more. You'll be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with good judgment and attention to detail. You demonstrate a high degree of confidentiality and discretion, resourcefulness, timeliness, and ability to anticipate needs with a minimum amount of guidance in a dynamic environment. The work of this role will enhance the EX team’s impact globally. Come prepared for a lot of responsibility, ready to learn and grow, and plan to make a huge impact at Adobe! This opportunity is based out of our San Jose, CA office.

Requirements

Bachelor’s Degree or equivalent work experience.
Minimum of 6 years of experience as an Executive Assistant.
Professional, completely discrete and able to work with highly confidential matters.
Excellent interpersonal and communication skills (verbal and written) and the ability to interact with individuals at all levels of the organization.
Ability to prioritize and accomplish tasks with minimal direction in a very fast-paced environment and apply sound judgment.
Great teammate with strong interpersonal skills and partners well, develops and preserves positive relationships across the organization.
Reliable and highly accessible. Available in the office during normal working hours and available after hours, as needed.
Demonstrates strong judgment, emotional intelligence, and integrity.
Remains calm under pressure with strong executive presence.
Possesses the ability to strike a balance between supporting daily needs of the executive, as well as anticipating and quickly resolving problems with a high degree of initiative is essential.
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Nice To Haves

Experience with Concur and Ariba is a plus.
Previous experience in supporting HR organizations, corporate events or internal event coordination is a plus.

Responsibilities

Coordinate all meetings for the VP, Employee Workplace & Experience, including but not limited to team meetings, offsite meetings, board and committee meetings, speaking engagements and meetings with internal and external business partners across global time zones.
Understand the nuances of customer etiquette as well as how to engage both internal Adobe Executives and external contacts.
Process business expense reimbursement requests, invoices and PO handling with precision.
Partnering with other Executive and Administrative Assistants, create a harmonious support network for our leaders, amplifying their effectiveness.
Anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work.
Manage project priorities and balance several workstreams at a time.
Partner closely with the IT organization and internal partners in preparation for meetings.
Coordinate assistance with office space and equipment.
Maintain organization distribution lists and charts, ability to review data with a keen attention to detail.
Assist in coordinating and communicating about organization-wide engagement and social events.
Support and own specialist projects on an as-needed basis.