Executive Assistant, Iselin, NJ (Onsite)

Provident Bank•Woodbridge Township, NJ

3d•$31 - $39•Onsite

About The Position

Under general supervision, this position provides high-level administrative support to leadership, including organizing, scheduling, coordinating, and managing departmental activities. The role requires handling confidential information, supporting internal communications, and ensuring the efficient operation of the department.

Requirements

Experience supporting senior leadership or executive-level management
7 years of administrative support experience, including demonstrated responsibility for the key functions above
Strong written and verbal communication skills
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Strong organizational and time management skills with the ability to prioritize multiple tasks
Excellent attention to detail and accuracy
Ability to compile, analyze, and present information effectively
Strong interpersonal and relationship-building skills
Ability to work independently and manage workflow with minimal supervision
Sound judgment and problem-solving ability
Ability to handle confidential and sensitive information with discretion
Strong coordination and follow-through skills

Nice To Haves

College or professional school degree desired
Experience in a financial services or corporate environment

Responsibilities

Provide high-level administrative support, including managing calendars, scheduling meetings, coordinating appointments, and handling correspondence.
Serve as a central point of coordination to ensure leadership priorities are effectively managed.
Organize meetings, prepare agendas, capture notes, and distribute materials.
Ensure follow-up actions are documented and communicated to support team alignment and collaboration.
Compile, organize, and analyze data from multiple sources to prepare reports, summaries, and presentations that support business operations and decision-making.
Maintain day-to-day operational efficiency by managing office supplies, organizing files, and supporting departmental administrative processes.
Act as a liaison across departments and with external partners to facilitate communication and information flow across the organization.
Handle confidential and sensitive information with discretion, exercising sound judgment in managing non-routine matters.
Coordinate meetings, events, and travel logistics, ensuring all details are executed efficiently and effectively.