EXECUTIVE ASSISTANT Full Time Day shift

Memorial Regional Health•Craig, CO

2d•Onsite

About The Position

This is an Exempt position that serves as a key liaison between Senior Management, department heads, clergy, hospital personnel, visitors, and medical staff. The role involves managing communications, scheduling, preparing board materials, and ensuring the smooth operation of administrative functions for the Chief Executive Officer (CEO) and Senior Management Team. The Executive Assistant must be proficient in Microsoft 365 applications and maintain a high standard of written communication and confidentiality. The position requires adaptability in a dynamic environment.

Requirements

Five (5) years of secretarial, administrative assistant, or clerical experience is required.
Proficiently utilizes Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint).

Nice To Haves

Associate’s degree in Business Administration, Communication, or Office Management, or equivalent professional experience is preferred.

Responsibilities

Acts as a liaison between the Senior Management Team, department heads, clergy, hospital personnel, visitors, and medical staff to communicate messages, schedule meetings, and disseminate information.
Acts as a liaison for the Board of Trustees, including preparing board packets, attending board meetings, and recording minutes.
Prepares accurate, well-organized meeting minutes and action item summaries with timely distribution to relevant stakeholders.
Produces all written communications – correspondence, reports, and memoranda – with exceptional grammar, spelling, and professional tone, requiring minimal revision.
Receives and screens telephone calls, transmits detailed information, answers questions, takes accurate messages, and keeps the Chief Executive Officer (CEO) apprised of calls during their absence.
Maintains updated and current appointment calendars for the CEO. Advises of schedule changes, as appropriate.
Makes arrangements for all meetings scheduled for the CEO, including the notification of participants, room reservations, and preparation and distribution of agendas.
Serves as recording secretary for various committees as assigned.
Opens all incoming mail, screening and prioritizing action and follow-up.
Oversee property and casualty insurance as needed for providers and Memorial Regional Health.
Maintains contract database, including entry, removal, and updating contracts for Memorial Regional Health.
Completes registration forms; makes travel arrangements and room reservations in connection with the CEO and the Senior Management Team’s travel to conferences, seminars, retreats, and other necessary meetings/functions.
Ensures that all aspects of confidentiality are maintained in the department.
Completes required continuous training and education, including department-specific requirements.
Performs other duties as assigned.
Thrives in a dynamic environment, adjusting priorities and workflows in response to shifting organizational needs while maintaining quality and composure.