Executive Assistant

Sony • Nashville, TN

18d

About The Position

Sony Music Publishing has an amazing opportunity for a dynamic, Executive Assistant to support Nashville’s Chief Executive Officer. The ideal candidate will be a dedicated and extremely service-driven assistant who is highly motivated, proactively engaged and adaptable in managing the daily activities of the CEO, has a strong sense of urgency and uses the highest level of professionalism, discretion and confidentiality when dealing with all matters of Nashville’s CEO. Operating in a very fast-paced environment, the candidate must be able to manage multiple activities and projects at any given time without skipping a beat and provide an extremely high level of business and personal support.

Requirements

• 5 or more years’ experience providing support to executive level management in a fast-paced environment
• Must have a best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees and an array of external clients and candidates
• Ability to handle highly confidential, extremely complex, and non-routine information while maintaining confidentiality regarding all matters and demonstrate a high level of integrity
• High emotional intelligence and the ability to maintain composure in high-stress situations
• Strong sense of urgency and responsiveness
• Must be exceptionally organized and be able to work efficiently
• Ability to communicate clearly and concisely, both orally and in writing, with a strong eye for detail
• Must be a fast learner and adaptable
• Consistently demonstrates advanced problem-solving skills, exercises sound judgment and independent decision making
• Strong follow-up skills and the ability to independently track and follow through on action items
• Ability to work independently and as part of a collaborative team
• Ability to perform multiple tasks simultaneously
• Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
• Some Travel Required
• Must be authorized to work in the United States
• 7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night events
• Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above.

Responsibilities

• Ability to demonstrate and deliver an extraordinary level of high quality and professional customer service to both internal and external stakeholders
• Proactively manage a very busy and ever-changing global calendar of internal and external meetings with attention to accuracy, detail and allocation of time and resources
• Recognizes the need to proactively reprioritize, as appropriate, when business initiatives change
• Acts and responds independently and without follow-up
• Displays a strong sense of urgency and high level of responsiveness
• Handles all information with the utmost discretion, integrity and confidentiality including documents, meetings, travel, phone calls, emails, etc.
• Responsible for a seamless roundtrip travel experience, including full-service execution of heavy domestic and international travel pertaining to flights, hotel accommodations, car service transfers, immigration paperwork, currency, international phone plans and more
• Manage, process and track expense reports in a timely fashion
• Collating internal and external presentations with a high degree of confidentiality
• Organizing international conferences, including booking venues, coordinating AV, creating agendas, setting up hotel blocks for international guests, booking entertainment and group events
• Corresponding with various affiliate offices regarding international deals, copyrights, and writers
• Aiding with deal licensing: entering the deals into our proprietary system, finalizing paperwork and deal points with clients
• Acting as point person for proprietary system updates
• Assist with various projects and planning, as needed
• Performs other general administrative activities including screening calls as the first point of contact, directing inquiries and determining the proper course of action
• Manage some personal appointments and tasks, as needed
• Manages reception (receptionist) for the office and responsible for setting the tone and creative atmosphere of the office in a positive and productive way.

Benefits

• You join an inclusive, collaborative, and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Flexible Time Off
• Time off for a winter recess

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 101-250 employees