Executive Assistant to Technical Delivery Leader

Brown and Caldwell•,

2d•$78,000 - $127,000•Hybrid

About The Position

Brown and Caldwell is looking for an experienced, energetic, and highly capable Executive Administrative professional to support the newly launched Technical Delivery Enterprise—an exciting, strategic area of our business focused on strengthening technical excellence, advancing collaboration, and making our expertise more accessible across the company. This role offers the opportunity to serve as a member of the Enterprise’s leadership team, a trusted executive partner, and force multiplier for enterprise leadership. The candidate will also help to connect national technical and design teams while enabling leaders to focus on the work that is most critical to BC’s continued growth and future success. For someone who thrives in a fast-moving environment, enjoys building strong relationships, and takes pride in helping leaders and teams operate at their best, this is a meaningful opportunity to make an impact at a company known for its people, purpose, and commitment to delivering exceptional value for clients. The Executive Assistant role is a critical strategic partner to an executive and is responsible for ensuring the smooth operation of the executive team, completing difficult assignments without direct oversight, performing advanced technical and administrative support tasks. In addition to providing support to the executive to achieve company goals, this role will manage schedules, support communication strategy, and coordinate meeting logistics. The role will involve mentoring less-experienced team members and assisting leaders of various levels. This position requires a proactive, resourceful, and highly organized individual who can anticipate needs, manage complex tasks, and represent the company and their executive with consistent professionalism and integrity.

Requirements

Comprehensive organizational and project management skills to manage special projects.
Superior communication skills to support communication strategy and coordinate with other professionals.
Strong ability to efficiently coordinate with other assistants, manage competing priorities, and support business leadership.
Proven ability to manage special projects and schedules with minimal supervision and strong judgement.
High self-awareness, and desire to seek feedback to consistently grow and improve.
A minimum of 5 years of relevant experience in administrative or executive support roles.
Prior experience in supporting top executives.
Prior experience in a role with minimum supervision wherein independent judgement was applied.
Prior experience in managing multiple tasks in fast-paced environments.
Experience in managing projects, prioritizing tasks, and working independently.
Experience in mentoring less experienced team members and assisting leaders of various levels.
A degree in business administration or related field, or equivalent experience is required.

Responsibilities

Manages competing priorities effectively to ensure smooth business operations. Provides comprehensive virtual and in-person support to business executive(s) and leadership team.
Consistently represents the company, executive(s), team and its values in all interactions.
Regularly analyzes data, draws insightful conclusions, and makes or supports data-driven decisions.
Consistently anticipates potential issues and proactively prepares solutions.
Communicates frequently and with high clarity. Regularly supports executive-level communications by creating early drafts as well as reviewing and editing content.
Consistently collaborates with other teams or functions, including the administrative and executive assistant community to foster a collaborative environment.
Seeks performance and outcome feedback. Consistently provides clear, constructive, and actionable feedback.
Consistently maintains focus on goals and priorities, ensuring alignment with company and executive’s objectives.
Regularly identifies inefficiencies, proposes innovative solutions, and leads implementation efforts.
Regularly shares ideas and opinions, effectively persuades, and influences others.
Regularly and effectively manages and facilitates meetings by prioritizing agenda topics and developing agendas that ensure productive outcomes. Coordinates and oversees events, including internal team events, team off-sites, business and operational reviews, and other team meetings, including reviewing contracts, preparing materials, overseeing catering requests and communicating with meeting attendees.
Occasionally takes on special projects of various complexity and successfully completes them.
Actively leverages resources to enable decision-making.
Consistently manages time effectively, including proactively and efficiently managing schedules and corporate travel, and partners with the executive to optimize their time with members of the executive team, staff and clients.
Consistently builds and maintains trust with colleagues.
Regularly takes on and seeks challenging or new activities. Flexibility to adapt and execute various additional assignments based on evolving needs.
Enables the executive to focus on strategic, high-level activities through the support and engagement of duties and responsibilities.
May provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.