Executive Assistant (Law Firm Experience Only)

SourcePro Search•Wilmington, NC

3d•Onsite

About The Position

SourceProSearch seeks an Executive Assistant for our Delaware Office partners. The ideal candidate will have 3+ years of experience working as an Executive Assistant to the Managing Partner or Chairperson, along with 3+ years of experience in a law firm environment, including supporting multiple attorneys simultaneously. This role is a full-time, in-office position.

Requirements

Display professionalism, integrity, and maintain the highest ethical standards and confidentiality.
Reliable and punctual.
Pay close attention to detail and understand written and oral instructions.
Proactive, highly organized, and efficient with the ability to multitask and prioritize multiple time-sensitive projects.
Excellent written and verbal communication skills.
Ability to effectively and tactfully communicate in a polished and professional manner with individuals on all levels.
Proficient in all MS Office 2010 applications.
Balance multiple priorities by considering risk, importance, and urgency.
Assimilate unfamiliar issues rapidly and anticipate/resolve potential problems.
3+ years of experience working as an Executive Assistant to the Managing Partner or Chairperson.
3+ years of experience in a law firm environment, including supporting multiple attorneys simultaneously.

Responsibilities

Learn/maintain knowledge of attorneys' practice and client/matter history.
Answer calls for DE Partner and the main phone line in the DE office.
Arrange and manage attorneys’ calendars, including scheduling meetings, lunches, and travel.
Enter attorneys' time and expense reimbursement requests.
Assist in projects and handle delegated sensitive and emergent emails and calls from clients, court personnel, and other contacts of assigned attorneys.
Organize and maintain electronic and paper client files and keep filing up-to-date.
Assist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorneys' commitments to be more effective.
Assist attorneys in assuring timely completion of assigned projects as needed.
Ongoing e-file training of Junior Paralegals and CLE/Attorney yearly registrations.
Maintain monthly bank statements, prepare check requests, and request deposits.
Office onboarding for all new hires in the DE office.
Manage DE office facilities, including but not limited to security keycards, copy machine maintenance, and communications to and from the building/landlord.