Executive Assistant

James River Petroleum • Ashland, CA

6d • Onsite

About The Position

JRP is seeking a highly organized and proactive Executive Assistant to provide direct administrative and operational support to the Chief Financial Officer (CFO). This position plays a critical role in improving organizational efficiency by managing multiple priorities, coordinating projects, maintaining documentation, and supporting both business and executive-level initiatives. This role extends beyond traditional administrative responsibilities and requires a professional who can effectively balance competing priorities, anticipate needs, exercise sound judgment, and manage a wide variety of tasks involving both business operations and executive support. The ideal candidate is detail-oriented, adaptable, technologically proficient, and comfortable working in a fast-paced environment where priorities can shift quickly.

Requirements

• High school diploma or equivalent required
• Advanced proficiency in Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint.
• Strong computer skills and the ability to quickly learn new software and technology platforms.
• Exceptional organizational skills with the ability to manage multiple projects simultaneously.
• Strong analytical, research, and critical-thinking skills.
• Excellent verbal and written communication skills.
• Ability to work independently while maintaining a high level of accuracy and attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Proven ability to adapt in a fast-paced, constantly changing environment.

Nice To Haves

• Associate's or bachelor's degree in business administration, accounting, finance, or a related field preferred.
• Previous experience supporting executive leadership, senior management, or business operations preferred.

Responsibilities

• Provide direct administrative and executive support to the CFO.
• Manage calendars, schedules, appointments, meetings, and travel arrangements.
• Coordinate and prioritize multiple projects while ensuring deadlines are met.
• Review, organize, and maintain contracts, permits, licenses, and other business documentation.
• Research licensing requirements for new markets and assist with business license renewals and regulatory filings.
• Support environmental compliance initiatives, including documentation related to storage tanks and other regulatory requirements.
• Assist with the review and organization of customer, vendor, and business contracts.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Coordinate with internal departments to ensure projects, initiatives, and administrative tasks are completed efficiently.
• Manage confidential information with professionalism and discretion.
• Identify opportunities to improve organization, productivity, and administrative processes.
• Proactively anticipate executive needs and provide support as priorities evolve.
• Perform additional administrative, operational, and project-based responsibilities as assigned.

Benefits

• Competitive pay based on experience
• Full medical, dental, vision benefits
• 401(k) with company contribution
• Stable, long-term career opportunity
• Direct exposure to executive leadership and strategic business operations
• Diverse responsibilities that extend across multiple business functions
• Supportive and collaborative work environment
• Opportunities for professional growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED