Executive Assistant, Dental School

Yeshiva University • New York, NY

1d

About The Position

The Administrative Assistant to the Dean provides comprehensive administrative support to ensure the efficient operation of the Dean's Office in the dental school. This position requires excellent organizational and communication skills to coordinate daily administrative activities, manage schedules, and support the Dean’s interactions with faculty, staff, students, and external stakeholders. The Administrative Assistant will be responsible for handling confidential information with discretion and professionalism, ensuring that the Dean’s Office operates effectively and in alignment with the school’s mission and goals. Will support two Associate Deans in the Dental School.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• 1-3 years experience in administrative support
• Exceptional organizational abilities, with a keen attention to detail and the capacity to manage multiple tasks and deadlines effectively.
• Strong verbal and written communication skills, with the ability to convey information clearly and professionally to a diverse range of stakeholders.
• Demonstrated ability to handle sensitive information with the highest level of confidentiality and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and budgeting software; willingness to learn university-specific systems.
• Strong analytical and problem-solving skills, with the ability to anticipate needs, proactively address issues, and adapt to evolving priorities.
• Dedication to providing high-quality support and responsiveness to internal and external inquiries, ensuring a welcoming and efficient office environment.

Responsibilities

• Coordinate day-to-day operations within the Dean’s Office, including managing communications, handling mail, and maintaining office supplies.
• Manage the Dean’s calendar, scheduling meetings, coordinating appointments, and arranging travel to ensure efficient time management.
• Organize and prepare materials for meetings, including drafting agendas, taking minutes, and following up on action items to ensure successful outcomes.
• Prepare and proofread documents, reports, presentations, and correspondence for the Dean, ensuring accuracy and professionalism.
• Assist in planning and executing events hosted by the Dean’s Office, including faculty meetings, receptions, and other special gatherings, coordinating logistics as needed.
• Act as a primary point of contact for the Dean’s Office, responding to inquiries, relaying messages, and facilitating communication between the Dean and internal/external parties.
• Track and reconcile expenses for the Dean’s Office, managing budget reports, processing invoices, and coordinating purchases in alignment with university policies.
• Support special projects as assigned by the Dean, conducting research, gathering information, and coordinating with other departments as necessary.

Benefits

• tangible employee benefits
• opportunities for advancement
• a strong sense of purpose
• professional development
• a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect

What This Job Offers

• Job Type: Full-time
• Career Level: Executive