Executive Assistant

Saint Francis Health System

54d • Onsite

About The Position

Performs secretarial and administrative duties for assigned executive (s). Manages schedules, arranges appointments, travel, meetings, conference calls, etc. Work requires analysis, use of initiative and independent judgment, with access to confidential and highly complex information. Person in this position is knowledgeable of corporate policy.

Requirements

• High School Diploma or GED.
• 3+ years of professional experience with progressive responsibility in providing executive level support in a professional office setting.
• Proven ability to work professionally with executive level management, both within the company and other organizations.
• Ability to work with people at diverse levels within the organization.
• Ability to facilitate timely resolution of sensitive business issues.
• Efficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Proficient with office machines, including copiers/mopiers, fax, dictation and transcription equipment.
• Ability to be Independent, self starter with little or no direction and make decisions when appropriate.
• Excellent telephone skills and strong interpersonal communication skills.
• Ability to multi-task with minimum instruction and follow-up and be flexible/adaptable to change.
• Highly organized and detail-oriented.

Nice To Haves

• Associate's Degree in a related field preferred.

Responsibilities

• Prepares reports, directives and highly confidential correspondence.
• Composes and edits correspondence, striving for accuracy at all times.
• Drafts/types response letters for executive approval, having proofread in detail.
• Strives to develop the writing style of the executive, incorporating as much as possible into the draft materials.
• Maintains business/social calendars and departmental schedules.
• Consults, coordinates and prioritizes daily activities with the executive(s) in an effort to assist in time management, allowing for maximum preparation by the executive.
• Coordinates business meetings and business/social events, internal and external.
• Schedules business and personal, domestic and international travel arrangements and accommodations.
• Researches, compiles and documents essential data.
• Maintains department records, including highly confidential files.
• Prepares and tracks expense reports and various vendor payments.
• Coordinates and participates in departmental special projects.
• Takes initiative in providing customer service.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED