Executive Assistant, L&G - Asset Management, America
About The Position
The Executive Assistant is responsible for providing customized support to the Private Credit team, as well as back-up support to administrative staff. This role will deliver support to team members within Private Credit by providing executive-level administrative assistance, receiving clients and visitors, arranging travel and correspondence, scheduling meetings, and preparing expense reports. Responsible for the administrative support to the Head of Private Credit and client-facing members on the Private Credit team. Exercise a high degree of judgement and discretion in all tasks. Provide support to other administrative staff members as needed, including reception coverage and supply maintenance. Assist with onboarding and set up of new hires on the team. Review and comply with L&G Asset Management, America policies applicable to business activities. Act as liaison between departments to facilitate communication at the executive level. Schedule and organize department and administrative project activities, including but not limited to, meeting book printing and shipping. Schedule and organize activities such as meetings, travel, conferences, and department events for designated team members. Process expense reports and generate and manage correspondence. Act as the point of contact between executives and internal/external clients. Handle requests and queries appropriately in a professional and timely manner, including calls and messages. Support and contribute to business management initiatives within the team. Other duties as assigned.
Requirements
- 3+ years of executive-level administrative support experience required.
- Ability to earn trust and cultivate relationships with internal and external partners, clients, and colleagues across the organization.
- Strong prioritization skills to manage complex and evolving business needs.
- Efficient calendar and travel management.
- Ability to react to changing situations, tight deadlines, and pressurized environments.
- Excellent written and verbal communication skills.
- Initiative and leadership skills, with sound judgement on when to involve others.
- Ability to work independently and collaboratively as part of a team.
- Ability to set priorities based on urgency and importance within the department and L&G Asset Management, America’s overall directive.
- Proficiency in MS Office – specifically Outlook, Word, Excel, and PowerPoint.
- Maintain a high level of confidentiality regarding information related to clients, transactions, colleagues, and internal projects.
- Exceptional organization and project management skills.
Nice To Haves
- Experience in business management is preferred.
Responsibilities
- Providing executive-level administrative assistance to the Private Credit team.
- Receiving clients and visitors.
- Arranging travel and correspondence.
- Scheduling meetings.
- Preparing expense reports.
- Providing administrative support to the Head of Private Credit and client-facing members on the Private Credit team.
- Providing support to other administrative staff members, including reception coverage and supply maintenance.
- Assisting with onboarding and set up of new hires on the team.
- Reviewing and complying with L&G Asset Management, America policies.
- Acting as a liaison between departments to facilitate communication at the executive level.
- Scheduling and organizing department and administrative project activities.
- Scheduling and organizing activities such as meetings, travel, conferences, and department events.
- Processing expense reports and generating and managing correspondence.
- Acting as the point of contact between executives and internal/external clients.
- Handling requests and queries appropriately in a professional and timely manner.
- Supporting and contributing to business management initiatives within the team.
Benefits
- Annual discretionary bonus plan
- Health insurance with an optional HSA
- Short term disability
- Long term disability
- Dental insurance
- Vision care
- Life insurance
- Healthcare, Dependent and Limited Care Flexible Spending Accounts
- 401K
- Vacation
- Sick time
- Employee assistance program
- Commuter and transit programs
- Supplemental health benefits including accidental injury, critical illness and hospital indemnity insurance
- Pet insurance
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
