Executive Assistant

Brooks Running • Seattle, WA

39d • $74,985 - $112,478 • Hybrid

About The Position

The Executive Assistant (EA) contributes meaningfully to productive, effective operations for executive/senior leadership of a growing, global, consumer brand. This individual is responsible for high-level administrative support including organizing meetings, contributing to projects, and facilitating effective communication. Organizational expertise, cross-departmental collaboration, efficiency, resourcefulness, adaptability, and professionalism are key. Serving as a trusted partner and resource both on the frontlines and behind the scenes, the Executive Assistant makes contributions that are instrumental in serving executive/senior leadership needs in support of their focus initiatives and strategic priorities.

Requirements

• 3+ years of executive-level support experience (scheduling, travel, expense management, and office operations).
• Strong written and verbal communication skills; ability to interact effectively with executives and stakeholders at all levels.
• Excellent organizational, time management, and prioritization skills in fast-paced environments with multiple deadlines.
• Demonstrated project management skills with minimal direction, from planning through execution.
• Advanced attention to detail, accuracy, and discretion in handling sensitive information.
• Proactive, resourceful, and capable of working independently while driving process improvements.
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio), SharePoint, MS Teams, Zoom; reporting and systems aptitude highly preferred.

Nice To Haves

• Bachelor’s degree in a related field (preferred).
• Proven ability to support multiple executives/senior leaders and/or work in global organizations (preferred).
• Curiosity/ability to leverage emerging tools (e.g., AI-powered productivity tools) to improve workflows is a plus.

Responsibilities

• Proactively manage executive calendars including scheduling meetings, tracking RSVPs, and arranging commitments in support of the workflow most optimal for that leader.
• Arrange domestic and international travel, including transportation, lodging, visas, and expense reporting.
• Prepare correspondence, documents, and data entry as needed.
• Handle confidential information with discretion, sound judgment, and integrity.
• Coordinate and arrange logistics for internal and external meetings, including venue reservations, catering, AV/tech needs, (e.g., MS Teams/Zoom), and follow-up minutes/action items to track commitments and decisions to foster accountability.
• Plan and execute executive and team offsites, client/partner events, board meetings, parent company engagements, senior leadership team dinners, and other high-level engagements as needed/ as applicable for the teams you support.
• Provide on-site event support (set-up/clean-up), attendee communications, agenda planning, and document preparation.
• Identify and implement process improvements to increase efficiency, optimize workflows, and improve day-to-day operations (e.g., expense management, reporting).
• Contribute to executive and organizational culture by supporting cross-departmental collaboration, bespoke projects, and special initiatives as needed for the teams/leaders you support.
• Serve as a liaison between executives and internal/external stakeholders, engaging with professionalism, initiative, and poise.
• Develop and maintain strong working relationships with colleagues at all levels, partners, board members, parent company stakeholders, and vendors as needed or as applicable for the teams you support.
• Collaborate with other administrative staff to share best practices and drive efficiencies across the organization.

Benefits

• medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.
• generous time off including five weeks of paid time off, eleven paid holidays, paid sick and parental leave.
• annual bonus based on company performance.
• product discounts, employee recognition, fitness discounts, volunteer and donation benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive