Executive Assistant to the Sr. Associate Vice President of University Outreach

University of Oklahoma•Norman, OK

36d•$60,400•Onsite

About The Position

This is not a traditional administrative support position. As Executive Assistant to the Sr. AVP, you'll sit at the intersection of strategy, relationships, and operations. You'll be a trusted partner and ambassador - someone who keeps complex initiatives moving, anticipates needs before they arise, and makes every interaction with the Sr. AVP's office feel seamless and intentional. OU Outreach is a recognized leader in lifelong learning, dedicated to helping individuals, businesses, groups, and communities transform themselves through knowledge. When you join our team, you're not just supporting an executive; you're contributing to a mission that equips learners, strengthens communities, and bridges academia with real-world impact. Our culture is grounded in values that show up every day: respect and civility, knowledge sharing, continuous improvement, and deep commitment to cultural inclusion. You'll work alongside people who believe in what they do and invest in each other's success. And as part of the broader University of Oklahoma community, you'll have access to robust benefits, professional development opportunities, and the pride of working for one of Oklahoma's most storied institutions.

Requirements

Bachelor's degree.
Valid Driver's License

Nice To Haves

Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.
Strong proficiency in modern technology tools, including advanced use of Microsoft 365 applications and emerging AI platforms.
Adaptable learners who leverage new technologies to streamline workflows, enhance collaboration, and deliver high-quality business results.
Genuinely cares about the mission of OU Outreach and the communities we serve.
Shows up with a high level of commitment to the role, to the team, and to the broader purpose behind everything we do.
Strategic thinker.
Natural organizer.
Someone who takes pride in being the person leadership counts on.

Responsibilities

Manage a complex executive calendar, travel logistics, meeting preparation, and follow-up with precision and professionalism.
Serve as the primary communication bridge between the Sr. AVP and internal/external stakeholders, handling sensitive matters with discretion.
Drive operational efficiency through independent process management, documentation, and workflow coordination.
Conduct research and synthesize information to support executive decision-making, presentations, and policy materials.
Lead and manage special projects, exercising sound judgment and independent problem-solving with minimal oversight.