Executive Assistant

Corden Pharma Colorado• Boulder, CO, US, CO

16d•$85,000 - $90,000•Onsite

About The Position

The Executive Assistant provides strategic administrative and operational support to the Managing Director, Colorado and the EVP, Global Head of BU Peptides, enabling effective management of priorities, communications, schedules, and key business initiatives. This role requires exceptional organizational and planning skills, sound judgment, a high degree of discretion, and the ability to navigate multiple priorities in a dynamic, fast-paced environment. As a trusted partner to senior leadership, the Executive Assistant serves as a central point of coordination, fostering seamless communication and collaboration across internal and external stakeholders. The role also supports the execution of strategic projects, leadership meetings, and business operations, helping ensure alignment, efficiency, and organizational effectiveness. This position is based onsite in Boulder, Colorado. While regular in-office presence is expected to support the business and leadership team effectively, the role offers reasonable flexibility to accommodate personal appointments and other occasional scheduling needs.

Requirements

Bachelor’s degree preferred; equivalent education, training, and experience will be considered.
Three years of experience supporting senior executives, preferably in the pharmaceutical, biotechnology, life sciences, manufacturing, or other regulated industries.
Experience providing administrative support to senior leaders and executives.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of an organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Regularly required to sit.
Frequently required to talk or hear.
Occasionally required to stand; walk; work with hands; and reach above shoulder height.
Occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
Advanced proficiency in Microsoft Office (particularly Outlook, PowerPoint, Excel, and Word) with the ability to manage complex calendars, develop executive-level presentations, prepare reports, and analyze data.
Strong communication skills, both written and verbal
Excellent time management, multitasking, and organizational abilities
Knowledge of office procedures, filing systems, and administrative workflows
High attention to detail and problem‑solving skills
Ability to handle confidential and sensitive information

Nice To Haves

Experience with SAP and Smartsheet is preferred
Executive presence

Responsibilities

Provide administrative support for the Managing Director and the EVP, Global Head of BU Peptides (“Executives”)
Manage a complex calendar for Executives, including meetings across multiple sites, leadership meetings, customer engagements, and strategic initiatives
Coordinate domestic and international travel, itineraries, accommodations, transportation, and expense reporting
Prepare meeting agendas, presentations, briefing materials, reports, and correspondence
Maintain awareness of organizational priorities and proactively anticipate the Executives’ needs
Track follow-up items and commitments resulting from leadership meetings and ensure timely completion
Prepare the Executives for meetings by gathering relevant information, documents, and background materials
Screen and prioritize communications, including emails, phone calls, and correspondence
Manage expense reports, invoices, and other administrative requirements
Handle confidential and sensitive information with a high degree of discretion and professionalism
Act as primary liaison between the Executives and Corporate Leadership, the Board; and investors, providing seamless communication, discretion, and high-level support to strengthen executive relationships
Coordinate and participate in leadership meetings, including agendas, materials, meeting logistics, minutes, and action-item tracking
Partner with department leaders to ensure alignment on key initiatives, deadlines, and organizational priorities
Assist with planning and execution of site-wide leadership events, town halls, employee meetings, and organizational activities.
Facilitate communication and information flow between departments while maintaining appropriate confidentiality
Prepare and analyze monthly management corporate reports, including formatting, editing, and compiling department data to ensure timely submittal
Support site visits and executive/customer visits, including schedules, meeting rooms, presentations, and hospitality
Coordinate communications and logistics for audits, inspections, corporate visits, and other high-visibility activities when needed
Organize offsite meeting venue reservations and logistics
Order catering for lunch meetings and other department requests and facilitate dinner reservations
Keep conference rooms in order, distribute Wi-Fi, and submit IT and Facility requests as needed
Handle conference equipment requests and follow up with IT to ensure equipment is functional and prepared for meetings
Follow up on facility, maintenance, and janitorial requests
Manage logistics for conference registration
Assist with event coordination as needed
Be available to work after hours and on weekends, on occasion

Benefits

401(k) matching - Corden Pharma will contribute 100% of the first 6% - 100% vested after 2 years of service
Accident Plan
Critical Illness Insurance
Dental Insurance
Disability Insurance
Employee Assistance Program
Flexible Spending Account
Health Insurance PPO/HSA
Hospital Indemnity Plan
ID Theft Protection
Life Insurance
Paid Parental Leave
Tuition Reimbursement
Wellness Program
Vacation – Three Weeks 1st Year
Vision Insurance