Copy of Executive Assistant

SerenaGroup Inc•Kansas City, KS

just now

About The Position

The Executive Assistant will provide high-level administrative support to the COO and senior leadership team. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a dynamic, healthcare-driven environment. The ideal candidate will be proactive, resourceful, and able to anticipate the needs of executives while ensuring smooth day-to-day operations.

Requirements

5+ years of executive administrative support, preferably in healthcare or a related industry.
Takes initiative to learn about key systems and processes used in business processes and is able to anticipate needs of executives.
Excellent written and verbal communication skills.
Proven experience at document management and light revisions to contracts and agreements.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional time management, organizational, and problem-solving skills.
Ability to work independently, exercise sound judgment, and adapt to changing priorities.
High degree of professionalism, discretion, and confidentiality.
Positive attitude and commitment to delivering outstanding service.

Nice To Haves

Bachelor’s degree or equivalent experience preferred.
Strong understanding of medical terminology, healthcare operations, or wound care is an advantage.

Responsibilities

Manage complex calendars, including scheduling meetings, appointments, travel, and conferences for the CEO and senior executives.
Prepare and organize correspondence, reports, presentations, and other documents as needed.
Coordinate internal and external communications, acting as a liaison between executives, staff, clients, and partners.
Handle confidential information with the highest degree of integrity and discretion.
Plan and support logistics for leadership meetings, board meetings, and special events, including agenda preparation, document distribution, and minute-taking.
Assist with expense reporting, invoice processing, and basic budget tracking.
Support project management activities and ensure timely follow-up on action items.
Conduct research and compile data to support executive decision-making.
Maintain and organize electronic and paper files for easy retrieval and compliance.
Perform additional administrative duties and special projects as assigned.