Executive Assistant-full time-days

Trinity Health•Central City, IA

1d•Onsite

About The Position

This position provides executive administrative support to one or more vice presidents/senior vice presidents by assisting with functions on behalf of the executive(s) and coordinating executive communications. As an executive assistant you will coordinate physician staffing and scheduling.

Requirements

High school diploma.
Three to five years administrative secretary/administrative assistant experience.
Proficiency in using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases is required.
Good knowledge and demonstration of professional office practices.

Responsibilities

Answers and screens telephone calls and provides information on behalf of the executive(s); answers questions about assigned area(s).
In absence of executive(s), effectively uses available resources to make minor administrative decisions. Prioritizes communications and correspondence for executive(s).
Processes incoming and outgoing mail and materials; takes initiative to answer mail and/or requests, as appropriate.
Anticipates executive’s needs and is proactive in meeting those needs.
Creates presentations, communications and other professional documents under the direction and guidance of the executive(s).
Independently composes and prepares letters, reports, meeting materials and memoranda in a professional format.
Takes and transcribes dictation of letters, memoranda, articles, standards, and other material.
Manages and coordinates executive(s) schedules and meetings.
Makes necessary arrangements for administrative meetings and attends and takes minutes at such meetings, distributing meeting minutes and related material to appropriate individuals; completes follow-up on actions taken at meetings.
Makes all travel arrangements and plans for executive(s)
Maintains accurate specific and general files and records, including legal and confidential files.
Shows initiative and flexibility in carrying out day-to-day responsibilities to executive(s) and the organization