Executive Assistant

Roessel Joy • Boston, MA

4d

About The Position

This role involves providing comprehensive administrative support to executive leadership, managing complex calendars, communications, and reporting. The Executive Assistant will serve as a key liaison, ensuring smooth operations within the executive suite and supporting strategic initiatives. A strong focus on customer service and quality care is expected.

Requirements

• Experience maintaining complex, multi-executive calendars.
• Proficiency in producing executive-level reports, dashboards, and performance summaries.
• Experience preparing comprehensive meeting agendas, board materials, presentations, and executive briefings.
• Ability to ensure accuracy, consistency, and timely delivery of reporting deliverables.
• Experience supporting board-related activities.
• Experience maintaining management-related support documents.
• Skill in coordinating and prioritizing incoming communications.
• Experience maintaining management contact lists, meeting agendas, and minutes.
• Ability to draft responses and communications on behalf of executive leadership.
• Experience serving as a professional liaison between executives and stakeholders.
• Proficiency in preparing, editing, and formatting professional documents, presentations, reports, and correspondence.
• Experience managing office operations, supplies, equipment maintenance, and IT support for an executive suite.
• Experience supporting onboarding of managers and executive-level staff.
• Ability to support ad-hoc projects and strategic initiatives.

Nice To Haves

• Sophisticated scheduling protocols.
• Experience with multiple data sources for reporting.
• Collaboration with other Executive Assistants for board support.

Responsibilities

• Maintain complex, multi-executive calendars with sophisticated scheduling protocols, anticipating and resolving conflicts.
• Ensure pre-meeting materials, logistics, and notices are timely and accurate.
• Serve as the primary gatekeeper for executive communications, managing calendar access and directing inquiries.
• Produce executive-level reports, dashboards, and performance summaries from multiple data sources, compiling and reconciling KPIs.
• Prepare comprehensive meeting agendas, board materials, presentations, and executive briefings to executive standards.
• Ensure accuracy, consistency, and timely delivery of all reporting deliverables, managing distribution and tracking.
• Support board-related activities, including meeting preparation, materials assembly, minute documentation, and follow-up.
• Maintain management-related support documents for board and executive functions.
• Coordinate and prioritize incoming communications, screening and routing to appropriate parties.
• Maintain management contact list, meeting agendas, and minutes.
• Draft responses and communications on behalf of executive leadership, ensuring professional tone and accuracy.
• Serve as a professional liaison between executives and internal/external stakeholders.
• Prepare, edit, and format professional documents, presentations, reports, and correspondence.
• Manage office operations, supplies, equipment maintenance, and IT support for the executive suite.
• Support onboarding of managers and executive-level staff.
• Support ad-hoc projects and strategic initiatives as directed by senior leadership.
• Other duties as assigned.
• Foster a culture of customer service and commitment to quality care.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed