Executive Assistant – Vanderbilt Bedford Hospital, Shelbyville, TN

Vanderbilt University Medical Center•Shelbyville, TN

1d•Onsite

About The Position

The Executive Assistant provides high-level administrative and operational support to the Bedford Hospital C-suite. This role is critical in ensuring the efficiency, organization, and effectiveness of executive-level operations, requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment. This individual will manage complex and high-volume calendars, serving as a gatekeeper to ensure executives remain on track and well-prepared. Acting as a liaison, this role will facilitate communication between executive leadership, physicians, staff, and other hospital leaders, ensuring alignment and efficient information flow across departments.

Requirements

Relevant Work Experience
4 years
Bachelor's degree
Human Resources Policies and Procedures (Intermediate): Knowledge, adherence and application of human resources policies and procedures.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Nice To Haves

Prior experience in a healthcare or hospital setting strongly preferred
Proficiency in Microsoft Office Suite, with advanced skills in Excel and PowerPoint
Experience with Workday and UKG (or similar HRIS/timekeeping systems)
Strong organizational, multitasking, and problem-solving abilities
Ability to perform effectively under pressure and manage competing priorities with professionalism

Responsibilities

Ensures financial resources are utilized effectively.
Manages the administrative and business details of the office(s).
Manages daily operation of the area.
Exercises authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects.
The responsibilities listed are a general overview of the position and additional duties may be assigned.