Executive Assistant - Floater

Jefferies•New York, NY

1d•$90,000 - $110,000

About The Position

The Executive Assistant Floater provides high-level administrative support to investment banking professionals across multiple groups, including Managing Directors, Senior Vice Presidents, Vice Presidents, Associates, and Analysts. The role provides flexible coverage when administrative staff are unavailable because of absences, vacancies, or workload demands. The floater adapts quickly to different working styles and maintains a high standard of professionalism and efficiency.

Requirements

At least 8 years of experience, preferably in financial services or professional services.
Proficiency with Concur Travel and Expenses or a comparable travel expense system.
Strong attention to detail and follow-through.
Ability to work independently and anticipate the needs of senior executives.
Adaptability and comfort transitioning between different teams, personalities, and working styles.
Strong interpersonal skills and a collaborative, service-oriented approach.
Strong organizational skills and ability to prioritize multiple tasks in a fast-paced environment.
Excellent verbal and written communication skills.
Strong problem-solving skills.

Responsibilities

Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.
Prepare and process expense reports in compliance with firm policies using Concur.
Provide backup coverage during absences or periods of heavy workload, transitioning between teams.
Learn the preferences, priorities, and working styles of different bankers and teams to provide seamless coverage.
Handle sensitive information with confidentiality and discretion.