Executive Assistant

ELMO Cloud Recruitment • Richmond, VA

13d • Onsite

About The Position

Rare opportunity to work closely with the CEO and ELT of one of Australia's leading leisure management organisations. Play a key role in supporting executive operations, Board administration, and major organisational events. Benefit from free gym membership, Richmond Football Club membership and additional employee discounts. Aligned Leisure is a 100% owned subsidiary of the Richmond Football Club, established as a vehicle to manage the operations of Richmond’s health, fitness and leisure business activities. Supported by the people and business systems of the Richmond Football Club, Aligned Leisure currently operates 57 leisure centres, community stadiums, pools, gyms, skate parks, gymnastics programs and other facilities throughout Victoria and New South Wales. Aligned Leisure is a purpose-driven organisation. Our purpose, connecting to thrive and win, is the reason we exist. Our people are supported and encouraged to deliver on this purpose in their interactions with colleagues and customers. Through this purpose, our people help us enrich communities and ignite connections. We are seeking a highly organised, proactive and professional Executive Assistant to support our Chief Executive Officer and Executive Leadership Team. Based at our Head Office in Richmond, this role is central to ensuring the smooth operation of the CEO’s office and supporting the delivery of key organisational initiatives. As Executive Assistant, you will be responsible for providing high-level administrative and executive support, managing priorities, coordinating Board and governance activities, and supporting organisational events and travel. You will be trusted to manage sensitive information with discretion while using technology and systems to improve efficiency and effectiveness across the executive office.

Requirements

• Proven experience as an Executive Assistant or in a similar executive-level support position.
• Exceptional organisational skills with the ability to manage multiple priorities and competing deadlines.
• Advanced proficiency in Microsoft 365, SharePoint and digital collaboration tools.
• Excellent written and verbal communication skills.
• Demonstrated experience supporting senior executives and engaging with senior stakeholders.
• Strong problem-solving capability and the ability to work autonomously and proactively.
• A high level of discretion and a demonstrated ability to manage confidential information.
• Must maintain a current Working with Children Check or equivalent.

Nice To Haves

• Experience supporting Boards or corporate governance processes will be highly regarded.

Responsibilities

• Managing the CEO's calendar, appointments, correspondence and key communications while ensuring priorities are effectively coordinated.
• Coordinating travel arrangements, accommodation and itineraries for the CEO and Executive Leadership Team.
• Monitoring executive priorities, coordinating special projects and ensuring actions and deliverables are completed on time.
• Supporting Board and Sub-Committee governance activities, including meeting coordination, agenda preparation, minute taking and action tracking.
• Managing and enhancing executive office systems, digital tools and databases to improve workflow efficiency and decision-making.
• Acting as a key liaison between the CEO and internal and external stakeholders.
• Coordinating logistics for organisational events, conferences and leadership activities.
• Maintaining the highest levels of confidentiality, professionalism and discretion in all aspects of the role.

Benefits

• Free gym and aquatic membership
• Generous annual leave and parental leave entitlements
• Free Richmond Football Club membership + 20% discount at the Roar Store
• Discounts on swim and gym merchandise
• Access to the Play Well employee wellness portal (on-demand workouts, healthy recipes and wellbeing resources)
• Opportunities for career development and growth across our expanding business
• A supportive, collaborative and values-driven work environment

What This Job Offers

• Job Type: Part-time
• Career Level: Executive
• Education Level: No Education Listed