Executive Assistant

PARTNERSHIP FOR STRONG FAMILIES INC•Gainesville, FL

3d•$22 - $24•Onsite

About The Position

The Executive Assistant serves as a strategic partner to the President/CEO and the Executive Leadership Team and plays a central role in advancing organizational alignment and operational effectiveness. This position is responsible for: Providing high-level executive support to the CEO and the Executive Leadership Team. Supporting executive leadership coordination and agency-wide initiatives. Overseeing special projects that strengthen organizational culture and operational alignment. The role requires exceptional judgment, discretion, initiative, and the ability to manage complex priorities in a fast-paced environment. This position may involve acquiring, accessing, using, and safeguarding Protected Health Information in accordance with applicable law and agency policies.

Requirements

Associate’s degree in related field required
Three (3) to five (5) years of executive-level administrative experience.
Possession of a valid, State of Florida driver’s license to operate the motor vehicle operated; Requirement exists at the time of hire and as a condition of continued employment.

Nice To Haves

Bachelor’s degree preferred.
Experience in internal communications, organizational development, or corporate communications strongly preferred.
Experience supporting senior executives in complex organizations preferred.

Responsibilities

Provide high-level executive support to the CEO and the Executive Leadership Team.
Support executive leadership coordination and agency-wide initiatives.
Oversee special projects that strengthen organizational culture and operational alignment.
Serve as a trusted advisor and strategic thought partner to the CEO.
Proactively manage the CEO’s priorities, ensuring alignment with strategic goals.
Anticipate needs and provide forward-looking support to enhance executive effectiveness.
Track and monitor key initiatives, deadlines, and executive deliverables.
Prepare briefing materials, executive summaries, reports, and presentations.
Manage an extremely active and dynamic calendar with strategic prioritization.
Coordinate complex meetings, travel, itineraries, and logistics.
Screen and prioritize correspondence, drafting responses when appropriate.
Research and analyze issues presented to the CEO and recommend action steps.
Prepare confidential correspondence, reports, and communications.
Reconcile corporate credit card expenses and prepare monthly expense reports.
Maintain confidentiality and professionalism at all times.
Perform other related duties as assigned.
Provide administrative support to the five members of the Executive Leadership Team as needed.
Coordinate Executive Leadership Team meetings and retreats.
Develop agendas in partnership with the CEO.
Attend meetings as needed and document action items and follow-up responsibilities.
Monitor progress on executive team commitments and cross-department initiatives.
Assist in planning agency-wide meetings, leadership retreats, and staff engagement events.
Coordinate logistics including facilities, vendors, communications, and budgets.
Develop internal communications materials to support agency campaigns and events.