Asst, Executive

Baxter International Inc.•Batesville, IN

2d•$60,000 - $82,500•Hybrid

About The Position

The Senior Executive Assistant serves as a trusted business partner to the Vice President, Global CCS Operations, providing executive-level administrative, organizational, and strategic support across a global operations network. This role supports manufacturing, supply chain, procurement, and operational leadership activities spanning multiple regions and sites, while ensuring seamless coordination of executive priorities, communications, meetings, and business initiatives. The ideal candidate demonstrates exceptional judgment, discretion, organizational agility, and the ability to proactively anticipate needs in a fast-paced, highly matrixed global environment.

Requirements

Associate’s or Bachelor’s degree preferred; equivalent relevant administrative experience will be considered.
5+ years of executive administrative support experience, including supporting Vice President-level leaders or senior executive teams.
Experience within global manufacturing, operations, supply chain, healthcare, or other highly regulated environments preferred.
Proven ability to support geographically dispersed leadership teams and operate effectively within a complex, matrixed global organization.
Exceptional written and verbal communication skills, with strong executive presence, professionalism, and discretion when handling confidential information.
Advanced proficiency in Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word.
Exceptional organizational, project management, and event coordination skills, with the ability to independently manage multiple priorities and exercise sound judgment.
Proactive, trusted business partner who anticipates executive needs, creates leadership capacity, builds strong cross-functional relationships, and demonstrates business acumen within manufacturing, supply chain, and operations.

Responsibilities

Provide high-level executive administrative support to the VP, Global CCS Operations, including complex calendar management across global time zones.
Coordinate domestic and international travel, including itineraries, visas, logistics, expense reporting, and departmental administrative budgets.
Organize and support leadership meetings, off-sites, operating reviews, and strategic planning sessions, including agendas, materials, minutes, and action-item tracking.
Prepare and coordinate executive-level presentations and materials for business reviews, talent reviews, Town Halls, leadership forums, earnings support, and Board-level discussions.
Draft executive communications and serve as a key liaison with senior leaders, site leadership, customers, and internal and external stakeholders.
Facilitate cross-functional communication and collaboration across manufacturing, supply chain, procurement, quality, engineering, and commercial teams.
Coordinate global leadership and customer visits, audits, strategic workshops, employee engagement activities, and change management initiatives.
Support enterprise initiatives and special projects, including operational excellence, digital transformation, talent processes, and business integration, while maintaining dashboards, reports, databases, and documentation.

Benefits

Medical and dental coverage that start on day one
Insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
Educational assistance programs
Paid holidays
Paid time off ranging from 20 to 35 days based on length of service
Family and medical leaves of absence
Paid parental leave
Commuting benefits
Employee Discount Program
Employee Assistance Program (EAP)
Childcare benefits