Executive Assistant for VP, Government Relations

Thermo Fisher Scientific•Washington, DC

1d•Onsite

About The Position

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. This role is located on-site in Washington, DC. Relocation assistance is NOT provided. Must be legally authorized to work in the United States without sponsorship. Must be able to pass a comprehensive background check, which includes a drug screening. As an Executive Assistant at Thermo Fisher Scientific, you'll support the VP, Government Relations, in Washington, DC, by helping to drive focus, efficiency, and execution across a fast-paced, externally facing function with global reach. You will manage his calendar, complex travel, and priorities; ensure strong operating cadence; and enable high-impact engagement with world leaders, industry partners, and senior company executives. You will also provide light office management support for the Washington, DC office.

Requirements

High School Diploma required.
Advanced Degree with 5+ years of experience, or Bachelor's Degree plus 2+ years of executive assistant experience supporting senior leadership, preferably in a global corporate environment
Proven experience supporting a senior executive in a complex, fast-paced environment.
Exceptional organizational skills with the ability to prioritize and manage competing demands.
Strong judgment, discretion, and professionalism.
Clear, concise communication skills and strong attention to detail.
Ability to anticipate needs and proactively solve problems.
Highly reliable, responsive, and adaptable.
Proven ability to handle confidential information with discretion and sound judgment.
Experience coordinating complex international travel and managing detailed logistics.
Proficiency in standard workplace tools (e.g., Outlook, PowerPoint, Excel, ChatGPT Enterprise).
Demonstrated ability to use AI and digital tools thoughtfully to improve efficiency, organization, and output quality.
Must be legally authorized to work in the United States without sponsorship.
Must be able to pass a comprehensive background check, which includes a drug screening.

Nice To Haves

Potential for hybrid flexibility after onboarding.

Responsibilities

Own and manage the VP, Government Relations' calendar with a high degree of judgment, prioritization, and anticipation of needs.
Coordinate domestic and international travel and logistics tied to government and stakeholder engagement.
Ensure effective preparation for internal and external meetings, including materials readiness, follow-ups, and action tracking.
Coordinate across internal and external stakeholders to align priorities and time.
Coordinate administrative inputs and ensure deadlines are met for quarterly U.S. federal lobbying disclosure filings (LD-2).
Manage the VP's expense reporting and oversee timely review and approval of team submissions; handle related administrative workflows, including invoicing and finance/HR system requests.
Manage confidential information with discretion and sound judgment.
Ensure smooth day-to-day functioning of the Washington, DC office, including hosting visitors and senior company executives.
Coordinate vendor relationships (including landlord/building management), supplies, and workspace needs.
Ensure the office consistently reflects a high standard and represents Thermo Fisher well.

Benefits

Relocation assistance is NOT provided.
Competitive remuneration
Annual incentive plan bonus scheme
Healthcare
Company 401k
A range of employee benefits
A choice of national medical and dental plans, and a national vision plan, including health incentive programs
Employee assistance and family support programs, including commuter benefits and tuition reimbursement
At least 120 hours paid time off (PTO)
10 paid holidays annually
Paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave)
Accident and life insurance
Short- and long-term disability
Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount