Executive Assistant

Groq•New York, NY

12h•$169,700 - $229,500•Remote

About The Position

Mission: To provide seamless executive logistics, strategic support, and proactive partnership with the Chief of Staff to enable the interim CEO and CFO to focus on Groq's most critical priorities. Responsibilities & opportunities in this role: Executive Support Own the full scheduling, meeting coordination, and travel logistics for the interim CEO and CFO; maintain a master calendar that anticipates conflicts and maximizes productive time Capture concise, action-oriented meeting notes; synthesize key decisions into briefs and distribute follow-up items to stakeholders promptly Build a solid understanding of Groq's products, market, and internal initiatives; flag risks, suggest process improvements, and anticipate executive needs before they arise Identify gaps, propose solutions, and drive execution with minimal direction, keeping momentum when executives are deep in work Partner with the Chief of Staff to co-manage cross-functional project pipelines, maintain shared task lists, and support executive communications and deliverables Manage occasional global coordination across time zones (e.g., partners in Dubai) while maintaining a core Eastern Time schedule, with flexibility for early-morning or late-evening windows when needed Maintain the highest level of confidentiality and discretion in all aspects of the role, protecting sensitive information Arrange domestic and international travel itineraries, ensuring compliance with company policy and executive preferences Ideal candidates have/are: BA/BS degree or equivalent work experience 5–7+ years of experience providing comprehensive executive support to senior leaders (C-suite or equivalent) in a high-growth, fast-paced technology or hardware environment Proven ability to take detailed notes, synthesize information, and make actionable recommendations; prior experience partnering with a Chief of Staff or similar strategic role is a plus Demonstrated history of working autonomously, anticipating needs, and driving initiatives without micromanagement Exceptional written and verbal communication skills, with confidence interacting with internal and external partners at all levels Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Drive) and familiarity with travel/expense platforms and collaboration tools such as Slack, Asana, and Notion Ability to operate primarily on an Eastern Time schedule with occasional flexibility for global coordination Why Join Us Purposeful Hiring: You’re not here by accident, and neither is anyone else. Every teammate is handpicked with intention because who we build matters. Builders Wanted: You’re not just riding the rocket ship, you’re building it. Your work directly shapes the trajectory of our company. Mission-Driven Work: We’re here to make a real impact. Our mission fuels everything we do. Tackling Hard Problems: If easy isn’t your thing, you’re in the right place. We solve some of the most complex and exciting challenges in our space. Excellence Is The Standard: High performance isn’t just encouraged, it’s the baseline. And it’s contagious. If this sounds like you, we’d love to hear from you! Groq is committed to providing competitive compensation through our Total Cash philosophy, which incorporates potential bonus value directly into base pay. The total cash salary range for this position, which is inclusive of the potential bonus value, is $169,700–$229,500 with individual placement determined by your geographic location, experience, skills, and alignment with internal compensation standards. This range is specific to candidates located in the United States. Compensation for international candidates will vary based on local market dynamics. Beyond cash compensation, Groq also offers equity participation and a robust suite of employee benefits. US Job Postings This position may require access to technology and/or information subject to U.S. export control laws and regulations, including the Export Administration Regulations (EAR). To comply with these requirements, candidates for this role must meet certain citizenship or residency criteria. Specifically, they must qualify as U.S. Persons for export control purposes (i.e., U.S. citizen, U.S. lawful permanent resident (Green Card holder), or a protected individual under 8 U.S.C. § 1324b(a)(3) such as a refugee or asylee), or otherwise be eligible for an applicable export license.

Requirements

BA/BS degree or equivalent work experience
5–7+ years of experience providing comprehensive executive support to senior leaders (C-suite or equivalent) in a high-growth, fast-paced technology or hardware environment
Proven ability to take detailed notes, synthesize information, and make actionable recommendations; prior experience partnering with a Chief of Staff or similar strategic role is a plus
Demonstrated history of working autonomously, anticipating needs, and driving initiatives without micromanagement
Exceptional written and verbal communication skills, with confidence interacting with internal and external partners at all levels
Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Drive) and familiarity with travel/expense platforms and collaboration tools such as Slack, Asana, and Notion
Ability to operate primarily on an Eastern Time schedule with occasional flexibility for global coordination

Nice To Haves

prior experience partnering with a Chief of Staff or similar strategic role is a plus

Responsibilities

Own the full scheduling, meeting coordination, and travel logistics for the interim CEO and CFO; maintain a master calendar that anticipates conflicts and maximizes productive time
Capture concise, action-oriented meeting notes; synthesize key decisions into briefs and distribute follow-up items to stakeholders promptly
Build a solid understanding of Groq's products, market, and internal initiatives; flag risks, suggest process improvements, and anticipate executive needs before they arise
Identify gaps, propose solutions, and drive execution with minimal direction, keeping momentum when executives are deep in work
Partner with the Chief of Staff to co-manage cross-functional project pipelines, maintain shared task lists, and support executive communications and deliverables
Manage occasional global coordination across time zones (e.g., partners in Dubai) while maintaining a core Eastern Time schedule, with flexibility for early-morning or late-evening windows when needed
Maintain the highest level of confidentiality and discretion in all aspects of the role, protecting sensitive information
Arrange domestic and international travel itineraries, ensuring compliance with company policy and executive preferences