Executive Assistant

Fox•Los Angeles, CA

2d•Onsite

About The Position

The Executive Assistant is a unique role that requires the ability to partner with the first assistant while providing administrative support to FOX Entertainment's CEO. Responsibilities include scheduling meetings, travel, preparing expense reports, and managing projects. A high level of professionalism, confidentiality, and judgment is required, as is the ability to balance changing demands effectively, and a dynamic schedule and deliver under pressure. This role also requires high-caliber soft skills and a high level of energy and finesse to ensure day-to-day matters are handled with care. This opportunity provides invaluable experience, a high-level view of the entertainment business, and the opportunity to build collaborative relationships with executives and assistants throughout the company. Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.

Requirements

Undergraduate degree with 2+ years in the entertainment industry
Self-starter with the ability to prioritize, organize, and establish administrative procedures and work under pressure
Ability to handle confidential information and interact with high-level executives
Ability to work overtime and weekends as needed
Professional presence, good judgment, and ability to anticipate needs
Highly organized, detail-oriented, and a problem-solver
Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint; IT savvy with an understanding of current technology and trends
Excellent oral and written communication skills

Responsibilities

Provide administrative support to the CEO including calendar management, meeting planning, general office duties, and greeting guests
In partnership with the first assistant, answer incoming calls and ensure that messages are accurate and delivered in a timely fashion
Assist the first assistant in managing appointments, coordinating with appropriate parties
Create and manage databases, flagging prominent news articles, videos, and any other current related material
Conduct online research and analysis for special projects
Orchestrate travel and logistics
Timely preparation and tracking of expense reports
Manage office communications via mail and email in conjunction with the first assistant
Manage/restock office supplies, along with other general office responsibilities as required
Assist in planning and setting up for special events