Executive Assistant

The A List • Austin, TX

3d

About The Position

Our client is a fast-paced real estate development and hospitality firm, we create thought-provoking spaces and unforgettable experiences across student housing, multifamily, and mixed-use projects. Our team thrives on collaboration, big moves, and getting stuff done (GSD). They're a vibrant, design-driven group that moves fast and operates with heart. If you're ready to roll up your sleeves, make an impact, and grow in a dynamic environment, we want you to join their team! Role Overview We’re on the hunt for a proactive, organized, and upbeat Executive Assistant to support their Founder/CEO. This role is key to keeping the wheels of our fast-growing company turning smoothly. You’ll manage schedules, communications, travel, and support a variety of special projects. If you're someone who thrives on anticipating needs, juggling multiple priorities, and working closely with a team, this is your opportunity to play a vital role in keeping our leadership connected and productive.

Responsibilities

• Calendar & Communication Management Mastermind executive calendars and ensure all meetings, calls, deadlines, and prep time are efficiently optimized
• Handle scheduling conflicts with professionalism and urgency
• Manage CEO inbox—prioritize, flag, and draft responses as needed
• Prepping CEO for meetings by gathering context and materials
• Travel & Logistics Coordinate complex travel logistics (flights, hotels, ground transportation, itineraries)
• Stay ahead of travel needs, making sure to manage any last-minute changes
• Organize logistics for meetings, events, and offsites
• Administrative & Project Support Draft, edit, and format presentations, reports, and internal documents
• Organize digital files and maintain key resources (bios, headshots, org charts)
• Process expense reports and track reimbursements
• Support personal tasks when needed to ensure CEO stays focused
• Hiring & Onboarding Help schedule interviews and coordinate with candidates as we build out an executive support team for other key leaders in the company
• Assist in the onboarding process including calendar setup, team intros, and welcome materials
• People Ops & Culture Support Organize birthdays, celebrations, and team recognition initiatives
• Coordinate holiday outing and touchpoints for important LPs and their teams
• Help plan and execute team events and gatherings
• Confidentiality & Discretion Handle sensitive information with discretion and professionalism
• Build trust and rapport with executives and team members

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed