Executive Assistant — Product Research & Development (PRD)

Lilly • Indianapolis, IN

1d • $30 - $44 • Onsite

About The Position

Provide high-level administrative support to one or more business partners within Product Research & Development (PRD) at Lilly. This role partners with colleagues across multiple business units, vendors, and external stakeholders, requiring strong organization, urgency, and sound judgment in a dynamic environment. The ideal candidate is forward-thinking and energized by the future of work — eager to embrace AI and emerging digital tools to modernize how administrative work gets done, scale impact, and free up leaders to focus on strategic priorities.

Requirements

• High School Diploma or GED and a minimum five years of experience in a professional or administrative, support or coordinator role.
• Strong proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint.
• Track record of supporting senior leaders, leading projects, and tracking actions through to completion.
• Demonstrated ability to maintain confidential information.
• Flexibility to be available outside of standard hours (evenings, weekends, holidays) via phone, email, or voicemail as needed.

Nice To Haves

• Bachelor's degree.
• Curiosity about and hands-on experience with AI tools (e.g., Microsoft Copilot, Claude, or similar) and a desire to apply them to administrative work.
• Strong experience with Concur Travel and Expense Reporting.
• Excellent listening, interpersonal, and organizational skills.
• Ability to embrace change and thrive in a fast-paced, evolving environment.
• Self-managed and able to prioritize competing demands, seeking guidance when needed.
• Excellent written and verbal English communication.

Responsibilities

• Operate with the highest regard for Lilly values (Integrity, Excellence, and Respect for People)
• Working independently and confidently with strong written and verbal communication across all personal styles.
• Delivering consistent results across multiple functions and stakeholders.
• Demonstrating maturity, integrity, discretion, and the ability to safeguard confidential information.
• Showing flexibility, dependability, and responsiveness in a fast-moving environment.
• Proactively manage complex calendars for multiple business partners and coordinate scheduling with internal and external contacts.
• Plan and execute large, complex meetings — logistics, travel, rooms, A/V, materials, and catering.
• Arrange complex domestic and international, multi-city travel (air, hotel, rental car) and manage passports/visas.
• Process multi-currency expense reports and reconcile corporate and personal accounts accurately and on time.
• Serve as the key point of contact for the area, minimizing disruptions for direct and indirect business partners.
• Communicate professionally and constructively with employees at all levels and external parties.
• Adapt quickly to evolving guidance, policies, and tools; coach non-supported partners on self-service administrative tasks.
• Attend business meetings as needed to understand area priorities and anticipate needs.
• Create and maintain documents, distribution lists, spreadsheets, databases, and SharePoint sites using Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams).
• Continuously identify and pilot innovative techniques — including AI-powered tools, automation, and emerging digital solutions — to streamline workflows, improve productivity, and shape the future of administrative work across the team.
• Serve as backup for other executive assistants and act as a team lead for administrative assistants in the PRD area.
• Handle special projects as assigned.

Benefits

• company bonus (depending, in part, on company and individual performance)
• company-sponsored 401(k)
• pension
• vacation benefits
• medical, dental, vision and prescription drug benefits
• flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts)
• life insurance and death benefits
• certain time off and leave of absence benefits
• well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED