Executive Assistant

Hunt Electric•Eagan, MN

9d•$66,560 - $92,160•Hybrid

About The Position

The Executive Assistant is responsible for providing administrative support to the Executive team. This position requires strong organization and communication skills, a high level of confidentiality, and the ability to coordinate calendars in a timely and professional manner.

Requirements

High school diploma or equivalent required.
5+ years of proven similar experience directly assisting executive level teams.
Must be proficient in Microsoft Office products, intermediate in Excel.
Display a high level of confidentiality in all business matters.
Ability to work independently as well as in a collaborative team environment.
Excellent customer service, written and verbal communication skills.
Strong phone contact handling skills and active listening.
Self-motivated and able to work in a fast-paced environment with heavy workload.
Ability to multitask, prioritize and manage time effectively while staying organized.
Ability to meet deadlines and adapt to changes in priorities.

Nice To Haves

Associate or bachelor’s degree in Business Administration or related field preferred.

Responsibilities

Prepare documents for meetings of the Management team and other stakeholders.
Schedule and maintain calendars and coordinate travel for the President, Chief Financial Officer, Chief People Officer, with the possibility of others on the executive team.
Coordinate internal and external Management meetings and provide necessary support including, but not limited to, scheduling, meal orders, meeting minutes, and follow up.
Complete expense reports and/or credit card reconciliation.
Collect and communicate monthly financial reports and metrics.
Organization, maintain and retrieve corporate record files and reports.
Answer, filter and direct phone calls and visitors as necessary.
Open, sort, prioritize and distribute incoming mail, faxes, emails and other correspondence.
Track and provide feedback and recommendations on organizational continuous improvement efforts.
Other duties as assigned.

Benefits

Medical, dental, and vision insurance premiums are 100% employer-paid for you and your family.
Cash benefit if you opt out of insurance.
401(k) match
Profit sharing
ESOP (Employee Stock Ownership Plan)
Annual discretionary bonus based on company performance and individual contributions.
3+ weeks PTO to start
Paid holidays
Sick time
Flexible hybrid schedules for many positions.
Internal learning and development
Multiple Employee Resource Groups
Family-friendly work events
Deep commitment to community volunteering.