Executive Assistant
NFI Industries•Camden, NJ
About The Position
The Executive Assistant provides high-level administrative support for executives and their team to manage a department or business unit. This position may also train and support other clerical staff. This position reports to executive level officers in the organization.
Requirements
- High School Diploma required
- At least 10 years’ experience supporting executive management, preferably in a C Suite environment
- Demonstrated ability to handle confidential information appropriately.
- Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines.
- Excellent verbal and written communication skills
- Excellent internal and external customer service skills
- Excellent Microsoft Office application experience
- Professional appearance and demeanor
- Strong customer service skills
- Ability and availability to work extended hours including nights, weekends as needed by the Executive.
Nice To Haves
- Bachelor’s degree preferred
Responsibilities
- Manages and maintains executives’ schedules and as well as supports the department or business unit meeting senior leadership schedule.
- Prepares invoices, reports, letters, financial statements, budget and other documents using MS Office & Google Suite technologies.
- Lead the management of the team’s data and supports the use of centralized data management for a team.
- Navigate other departments and business units to facilitate a streamlined communications process across teams.
- Performs general office duties such as ordering supplies, using various support systems, including PTO management, expense management, HRIS management, and PO management.
- Prepares responses to email correspondence containing routine inquiries.
- Files and retrieves corporate documents, records and reports.
- Prepares agendas and makes arrangements for executive meetings.
- Serves as secretary in meetings and records minutes.
- Assists in the setup and oversight of administrative policies and procedures for offices and/or organizations.
- Performs duties as requested by the Executive team.
Benefits
- Medical
- Dental
- Vision
- Prescription Drug Coverage
- 401k Plan
- Wellness Program
- Life Insurance
- Paid Time Off
- Paid Parental Leave
- annual discretionary bonus, targeted at 3%
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
