Executive Assistant - VP Legal
About The Position
We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must!
Requirements
- 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech.
- Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams.
- Great attention to detail and the maturity to handle confidential information is a must.
- Intuitive problem-solver with thoughtful anticipation of deliverables.
- Ability to prioritize and manage complex issues.
- Excellent written and oral communication skills.
- Highly organized, resourceful, and detail oriented.
- Excellent time management skills.
- Collaborative style, team player.
- Propensity to learn and incorporate AI into workstreams.
- Demonstrates leadership.
- Passionate, kind, inclusive, and ethically minded.
Nice To Haves
- California notary public is preferred.
Responsibilities
- Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests.
- Proactively solicit agendas and manage attendee lists.
- Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings.
- Obtain briefing documents for key internal/external meetings and create briefing packets for business trips.
- Act as a proxy for communications and approvals as authorized.
- Act a as a source for general inquiries and refer routine matters to appropriate parties.
- Manage complex international and domestic travel.
- Carefully consider and decide the optimum travel arrangements and itineraries.
- Process passports and visas.
- Manage expense reports and purchase orders and become a tool champion of WD’s internal tools.
- Support expense, requisition, and payment workflows for the Risk Management team.
- Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
- In general, daily tasks are carried out at a higher level of complexity.
- Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks.
Benefits
- paid vacation time
- paid sick leave
- medical/dental/vision insurance
- life, accident and disability insurance
- tax-advantaged flexible spending and health savings accounts
- employee assistance program
- other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
- tuition reimbursement
- transit
- the Applause Program
- employee stock purchase plan
- the WD Savings 401(k) Plan
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
