Executive Assistant, VP, Business Operations - Cisco Capital (Hybrid)

Cisco•San Francisco, CA

2d•$99,300 - $131,800•Hybrid

About The Position

We're looking for a highly motivated, experienced, and trusted Executive Assistant to support two senior leaders at Cisco Capital: the Vice President of Business Enablement and Strategy, and the Senior Director of Americas Sales. This isn't a traditional EA role. Alongside the core responsibilities of calendar, travel, and meeting support, you'll have the opportunity to contribute to special projects across program management, business analysis, and large system implementations, making this an ideal fit for someone who wants to grow their craft while gaining exposure to strategic work. The Business Enablement and Strategy team is responsible for a variety of activities including financial product development, program management, commercial acceleration, global platforms, and learning and development at Cisco Capital. The Americas Sales organization leads Cisco Capital's go to market and customer facing financing activities across the region.

Requirements

Experience providing support at the VP level.
Take initiative, can handle a full desk with ease and thrive in a lively environment.
High-energy with a passion for thinking bigger and broader than the role itself.
Strong interpersonal skills, independent judgment, utmost integrity and ability to balance both strategic and tactical actions.
Outstanding attention to detail and the ability to handle confidential information.
Enjoy a collaborative environment, are committed to improvement, solve problems and make decisions.
4+ years’ experience in administrative environment.
A minimum of 2 years of experience supporting a principal who was at the director level or above.
Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
Experience in calendar management, planning meetings and coordinating travel.
Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.

Nice To Haves

Past work experience in the high-tech industry is desired, prior Cisco experience preferred.
Associates degree

Responsibilities

Handles VP's calendar by prioritizing schedules and meetings. You may decide who gets on the principal’s calendar, which meetings are attended, and who can attend in their place.
Handles a running list of VP’s engagements and works closely with communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement.
Assists VP in planning and organizing meetings by being responsible for the assembling of the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
Build travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
Supports VP by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties and follows up to ensure accurate completion. Takes the initiative to resolve issues within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Figures out when executive action is required and supplies a recommendation where appropriate.
Responsible for making in-depth global travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available.
Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports.
Prepare and brief itinerary as well as accompany VP for large Corporate Events such as GSX, where EA's are used for executive support.
Candidate will deal professionally with sensitive and confidential matters and materials.

Benefits

medical, dental and vision insurance
a 401(k) plan with a Cisco matching contribution
paid parental leave
short and long-term disability coverage
basic life insurance
Cisco restricted stock units
10 paid holidays per full calendar year, plus 1 floating holiday for non-exempt employees
1 paid day off for employee’s birthday, paid year-end holiday shutdown, and 4 paid days off for personal wellness determined by Cisco
16 days of paid vacation time per full calendar year, accrued at rate of 4.92 hours per pay period for full-time employees (for non-exempt employees)
flexible vacation time off program (for exempt employees)
80 hours of sick time off provided on hire date and each January 1st thereafter, and up to 80 hours of unused sick time carried forward from one calendar year to the next
Additional paid time away may be requested to deal with critical or emergency issues for family members
Optional 10 paid days per full calendar year to volunteer
annual bonuses (for non-sales roles)
performance-based incentive pay (for sales roles)