Executive Assistant, Trading & Research
About The Position
Galaxy is seeking an Executive Assistant to provide comprehensive support to three senior leaders within the Trading team and the Head of Firmwide Research. This role is crucial for ensuring the smooth operation of the executive office by managing calendars, scheduling meetings, coordinating travel, hosting guests, and handling various ad hoc administrative tasks. The ideal candidate will be highly organized, possess excellent time management skills, and demonstrate the ability to exercise sound judgment with minimal supervision. A proactive, collaborative approach, intellectual curiosity, and a passion for problem-solving are key attributes for success in this position. The role also involves embracing and championing the adoption of AI tools to enhance team performance and business outcomes.
Requirements
- 5+ years of administrative experience
- 3+ years of executive assistant experience supporting an executive
- Experience managing calendars, booking travel, and processing expenses for multiple executives
- Experience in financial services
- Bachelor’s Degree
- Must be in New York and able to come into office at least 3 days a week
- Extensive MS Office, Google Suite, and PPT knowledge
- Excellent organizational and time management skills
- Excellent verbal and written communication skills
- High degree of discretion and confidentiality
Nice To Haves
- Industry knowledge of and interest in Cryptocurrency
Responsibilities
- Support 3 senior leaders from our Trading team and our Head of Firmwide Research.
- Act as the point of contact among executives, employees, clients, and other external partners.
- Greet and host guests, securing room reservations.
- Maintain calendars by screening for double bookings, proactively review itineraries, etc.
- Set up meetings, working closely with other admins, both internally and externally.
- Field all meeting requests, learning and distinguishing priorities.
- Log expenses when needed in Navan.
- Make travel and accommodation arrangements.
- Handle ad hoc projects (e.g., printing materials for in-person meetings, assisting with catering orders, etc.).
- Embrace and champion the thoughtful adoption of AI to improve team performance and business outcomes.
- Leverage AI tools (e.g., generative AI, automation platforms, data copilots) to improve productivity, decision-making, and output quality in your day-to-day work.
Benefits
- Competitive base salary and discretionary bonus
- Hybrid/Flexible Working Arrangements
- Flexible Time Off (paid)
- 3% 401(k) company contribution
- Company-paid health and protective benefits for employees, partners, and other dependents
- Generous paid Parental Leave
- Competitive family planning benefits for US employees
- Opportunities to learn about the Crypto industry
- Smart, entrepreneurial, and fun colleagues
- Free daily snacks and weekly breakfasts/lunches
- Employee Resource Groups
- Free coaching and counseling sessions through Headspace
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What This Job Offers
Job Type
Full-time
Career Level
Executive
