Executive Assistant to the Vice President of Community and Inclusivity – Part Time

Frederick, Maryland•Frederick, MD

1d•Onsite

About The Position

Under the general direction of the Vice President for Community and Inclusivity (VPCI), the Executive Assistant to the VPCI assists the VPCI in meeting division goals by providing high-level, administrative and clerical support, often complex and confidential in nature. The Executive Assistant provides overall administrative management and coordination of office and divisional support; assists with project management of special programs; and provides high-quality customer service to internal and external constituents.

Requirements

Associate’s degree or relevant coursework from a community or four-year college or university; 3-5 years relevant work experience or training or equivalent combination of education and experience.
Understanding of higher education institutions is a plus.
The successful applicant must be highly organized and attentive to detail; possess the ability to work with little or no supervision, capable of independent judgment, flexible, tactful, and resilient under pressure; willing to pursue several projects at one time; trustworthiness and discretion are essential.
The qualified candidate must be an effective communicator; must possess good oral and written communication skills.
Ability to fully embrace the primary principle of student-centeredness that directs all aspects of a small liberal arts college.
Ability to understand the diverse academic, socioeconomic, cultural, language, ability and backgrounds of college students.
Ability to demonstrate a high level of diplomacy, sensitivity, and problem-solving.
Ability to communicate and share and receive information using clear oral, written, and interpersonal communication skills.
Model and promote the College’s policies and practices on diversity and inclusion and non-Discrimination.
Demonstrate responsibility for one’s own career path and continuous learning by identifying and applying new skills as needed to perform successfully on the job.
Demonstrate integrity, accountability, and efficient stewardship of resources in a manner consistent with the College’s policies.
Value and deliver high quality, professional, responsive and innovative services.
Collaborate with colleagues in order to achieve results in alignment with the operations and mission of Hood College.
Proficient in MS Office tools (Microsoft Word, Excel, PowerPoint, Forms, and Teams), e-mail and Internet.
Ability to learn new applications quickly including organization-wide information systems and department-specific software applications (Power Campus, Self-Service, BlackBoard, BoardEffect, Canva, and Smore).
Strong oral and written communication skills.
Ability to effectively provide information and positively respond to questions from both external and internal customers both in person and by phone.
Ability to write routine reports and correspondence.
Proficient with statistical and financial concepts.
Must have the ability to apply those concepts to tracking, projections, goal setting and interpreting reports.
Must be able to draw conclusions from reports and make cost effective decisions regarding programs.
Ability to solve practical problems and deal with a number of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to work independently and as a member of a group in developing and executing project plans.
Ability to work in theoretical arena and apply logic as appropriate.

Nice To Haves

Ability to organize resources and establish priorities.
Ability to develop and implement new strategies and procedures.
Ability to design presentations, flyers, newsletters and other promotional materials.

Responsibilities

Responds independently to inquiries on behalf of the VPCI or directs inquiries to other staff as needed, prepares responses for the VPCI’s signature; Monitors [email protected] email, Smore and Zoom accounts; Maintains Community and Inclusivity spreadsheet (with goal of creating a site) that houses training and reference material for faculty and staff; Compiles articles, creates layout, and distributes monthly Community & Inclusivity newsletter to faculty, students and staff; Compiles articles, creates layout, and distributes fall and spring issues of the Parent & Family Newsletter; Assists with drafting meeting materials for the Board of Trustees Student Life Committee, uploads materials to BoardEffect, responds to board member inquiries, and takes minutes for committee meetings; Supports the VPCI in implementing division sponsored surveys (e.g., HEDS Diversity and Equity Campus Climate Survey, HEDS Sexual Assault Campus Climate Survey, Great Colleges to Work for Survey, and the Maryland Collaborative Alcohol Survey), coordinating with the Office of Institutional Research regarding distribution.
Coordinates division sponsored events - secures room reservations, catering, print, photography, and other services in support of division programming; Able to manage logistics for new student conversations (Pillar Talks), including coordination with Peer Mentors and Faculty/Staff co-facilitators, Conference Services, IT, and Dean of Students Office.
Assists in maintaining the VPCI’s calendar; Reserves rooms and room set-ups for meetings and events through Conference Services.
Purchases supplies for the Office of Community and Inclusivity and sponsored events Assists with reconciling VPCI’s monthly credit card statement and receipts