Executive Assistant to the President of Baseball Operations

San Diego Padres•San Diego, CA

11d•Hybrid

About The Position

You will be responsible for providing high-level administrative and operational support to the President of Baseball Operations by managing calendars, travel, meetings and special events while maintaining professionalism and confidentiality.

Requirements

Proficient computer Proficiency in Slack and Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams and Word.
Experience in eBIS software a plus
Strong collaboration, time management, and organizational skills.
Possess strong communication skills, both written and verbal, and effectively work well with others in a collaborative, respectful manner.
Proven ability to multi-task and manage projects on strict deadlines
Maintain professional demeanor with a high degree of discretion, integrity, professionalism and accountability
Must be at least 18 years of age by the start of employment
4-year Bachelor’s Degree, or education equivalent
Minimum 2 years previous experience in administration (C suite a plus)
Fluently bilingual in English/Spanish a plus
Consistent, punctual and regular attendance
Professional image and demeanor
Strong ability to work with others in a collaborative, respectful manner
Able to work flexible hours including evenings, weekends, holidays and overtime as needed
Able to travel as needed
Able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events
Able to lift and transport up to 25 pounds

Nice To Haves

C suite experience a plus
Fluently bilingual in English/Spanish a plus

Responsibilities

Provide direct administrative support to the President of Baseball Operations and other members of the senior Baseball Operations leadership group, including calendar management, travel coordination, tickets, and expense reporting
Performs administrative duties involving independent judgment, initiative and tact for the President of Baseball Operations while maintaining confidentiality and professionalism in all interactions
Maintains department logistics (travel, lodging, food, etc.) for all San Diego-based meetings (including Draft, Trade Deadline), Major League & Major League Staff meetings, General Manager Meetings, Winter Meetings, and Spring Training
Coordinate and schedule interviews for Baseball Operations candidates, including travel, hospitality arrangements, and logistical support
Oversee the Baseball Ops Suite in partnership with the Executive Assistant to CEO
Manage game tickets and giveaways for external stakeholders (affiliates, vendors, etc.)
Provide logistical gameday support as needed, including nights and weekends
Assist the Amateur Scouting Department in preparation for the Rule 4 Draft meetings in San Diego, Draft Combine, ect.
Coordinate and manage all “Special” Events for the Department – GM For a Day Guests, Annual Nomo Project visit, Spring Training Family Day, All Star Watch Party, ect.
Serve as a central resource for staff support, working cross-functionally to address internal requests and ensure they're directed to the appropriate departments
Represents the Club in a positive and professional manner at all times
Assume other duties and responsibilities as assigned by the President of Baseball Operations
Develop innovative solutions for optimizing these applications and processes to improve performance, reliability, and scalability