Executive Assistant to the President and Provost

Eureka College•Eureka, CA

3d•Onsite

About The Position

Execute a variety of administrative duties in support of the President, Provost, and the Board of Trustees. The position also serves as the Assistant Secretary to the Board of Trustees during tri-annual Board meetings and throughout the year.

Requirements

Bachelor’s degree
2-5 years of administrative assistant experience
Knowledge of Microsoft Office Suite applications and electronic mail.
Ability to communicate effectively both orally and in writing.
Ability to multi-task, prioritize, and manage time.
Ability to work independently as well as collaboratively in a team environment.
Skilled in building strong interpersonal relationships.
Skilled in written expression.

Nice To Haves

higher education experience

Responsibilities

Greet visitors and answer telephone calls; take messages and reply to routine questions from faculty, staff, students, parents, and the general public.
Direct phone inquiries to the appropriate staff members; reply to general information requests with accurate information.
Apply direction and prioritization standards for the screening of the President’s and Provost’s mail, email, voicemail, and appointments using expert judgment and knowledge.
Manages the President’s and Provost’s calendar.
Provide general support for the Trustees during tri-annual meetings as well as throughout the year and serve as Assistant Secretary to the Board.
Provides general support for Faculty meetings.
Compile Board meeting packets, coordinate mailing, and prepare minutes for storage in college archives.
Drafts faculty contracts, facilitates faculty hire paperwork.
Arrange and schedule of complex activities including, but not limited to, meetings, appointments, and travel itineraries.
Plan and organize programs, events and meetings; prepare and make arrangements for meeting space and catering.
Prepare correspondence, memos, agendas, lists, purchase requisitions, expense reports, and other documents; maintain files.
Compilation and maintenance of highly confidential and sensitive information in support of the College
Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc.
Work in collaboration with other personnel in implementing special projects and events for the Provost and the President.
Oversee the budget and purchasing of supplies and equipment for the office.
Serve on campus wide committees
Other duties as assigned