Executive Assistant to the President and Board

MRA Recruiting Services•St. Paul, MN

4d•$67,000 - $73,000•Hybrid

About The Position

If you thrive at the intersection of executive leadership and board governance and love being the person who makes complex organizations run smoothly, this role was built for you. You will be a trusted partner to the President, the central point of contact for an engaged Board of Directors and play a vital role in advancing our mission to transform communities. You will have real influence, high visibility, and the opportunity to apply your governance expertise in a meaningful nonprofit real estate environment. After a 90-day onboarding period, a hybrid work option is available. The Executive Assistant & Board Liaison provides high-level administrative and organizational support to the President while ensuring excellence in board governance processes. This role serves as the administrative backbone for executive leadership, managing priorities, complex scheduling, and confidential matters, while acting as the primary liaison between the President, Board of Directors, and key stakeholders. You will collaborate closely with the Chief of Staff and Operations Manager and play a critical role in aligning executive operations, board activities, and strategic priorities.

Requirements

5+ years of executive assistant experience supporting senior or C-suite leadership
Demonstrated board governance experience (agendas, minutes, voting, compliance)
Strong knowledge of Robert’s Rules of Order
Exceptional organizational, communication, and relationship-building skills
Experience with board software (Boardable preferred)

Nice To Haves

Background in real estate, finance, community development, or mission-driven organization, strongly preferred

Responsibilities

Manage the President’s complex calendar, travel, correspondence, and meeting logistics
Prepare agendas, briefing materials, presentations, and reports
Track action items and proactively manage priorities to maximize executive effectiveness
Coordinate with Chief of Staff to align President's calendar with strategic priorities and board materials preparation
Serve as the primary point person to the Board of Directors
Coordinate all board and three standing committees (Executive, Nominating, Finance & Transaction) meetings, including agendas, materials, voting, minutes, and follow-up
Apply strong knowledge of nonprofit board governance and Robert’s Rules of Order
Maintain board records, resolutions, compliance filings, and governance calendars
Support board onboarding, relationship-building, and use of board portal software
Support leadership team meetings, strategic planning, and organizational initiatives
Coordinate executive-level events and external stakeholder engagements
Assist with special projects, development activities, and organizational communications