Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer

Xylem•Washington, DC

24d•$45 - $55

About The Position

This is more than a traditional Executive Assistant role — it’s a front-row seat to strategy, leadership, and enterprise-level decision-making. The Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer plays a critical role in enabling senior leadership and driving organizational effectiveness. This position is ideal for a seasoned, highly motivated professional who wants hands-on exposure across functions, enjoys partnering with senior leaders, and thrives in a dynamic, fast-moving environment. The ideal candidate is proactive, polished, and solution-oriented — someone who anticipates needs, builds trust quickly, and brings calm and clarity to complex, time-sensitive situations. You’ll work closely with executive leadership, internal teams, and external partners, making this a highly visible and impactful role.

Requirements

10+ years of administrative experience, ideally supporting Senior Vice Presidents or equivalent executive leadership
At least 3 years of experience supporting C-suite executives, with exposure to corporate operations, office management, travel coordination, expense reporting, and event planning
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Experience with travel and expense management tools such as AMEX and Concur
Exceptional organizational skills and strong attention to detail
Proven ability to juggle multiple priorities and meet competing deadlines in a fast-paced environment
High level of professionalism, discretion, and confidentiality
Strong written and verbal communication skills
A proactive, analytical mindset with a passion for improving processes and challenging the status quo
Self-motivated, resourceful, and comfortable working independently or as part of a team
Curious, adaptable, and eager to learn across different areas of the business
A true “jack/jill-of-all-trades” who enjoys variety and new challenges

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Manage complex and high-volume calendars for a Senior Executive and multiple Vice Presidents in a fast-paced environment
Serve as a trusted gatekeeper, managing communications and interactions with internal teams, external partners, and the public
Coordinate internal and external meetings, senior leadership sessions, and participation in industry conferences
Plan, organize, and support executive-level meetings, including agenda creation, materials preparation, logistics, and follow-up
Arrange and manage detailed domestic and international travel itineraries
Prepare, compile, and distribute executive-level presentations, communications, and materials
Process expense reports and manage invoices with accuracy and discretion
Lead or support events as needed, from planning through execution
Partner with Finance and Accounting to code invoices correctly against budgets, cost centers, and projects
Establish new vendors in the global procurement system (GEP) by gathering and validating required documentation
Utilize accounts payable systems (Catalyst) to ensure timely and accurate processing
Continuously look for opportunities to improve processes, increase efficiency, and support the broader organization