Executive Assistant to the Chief Ambulatory Officer

University of Washington Medical Center•Seattle, WA

7d•$78,000 - $106,140

About The Position

UW MEDICINE’S AMBULATORY EXECUTIVE OFFICE has an outstanding opportunity for a full-time EXECUTIVE ASSISTANT TO THE CHIEF AMBULATORY OFFICER WORK SCHEDULE 100% FTE WEEKDAYS POSITION HIGHLIGHTS This role independently ensures smooth department operations through highly confidential and professional executive support, necessitating a high degree of tact, discretion and diplomacy ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. Join our mission to make life healthier for everyone in our community.

Requirements

Bachelor's Degree in Business Administration, Communications, Healthcare Administration, or related degree
5 years’ experience supporting a C level executive.
Equivalent experience may substitute for degree requirement

Responsibilities

The Executive Assistant will independently plan, coordinate, and implement policies and procedures to support the Chief Ambulatory Officer (CAO), so that all regulatory requirements are met
Acts as a communication liaison with UW Medicine leadership and community leaders as needed
Communication and Liaison with various stakeholders, ensuring clear conveyance of the CAO’s messages and managing feedback appropriately
Operate independently, make decisions and take actions with delegated authority to support high-level executives, including the CAO
Managing time-sensitive communications, which requires the ability to quickly and accurately convey information to various audiences
Meeting the demands of competing stakeholders, each with unique needs and expectations
This role requires outstanding writing abilities and the ability to communicate verbally with senior leaders, staff, and the general public
Records, composes and edits minutes of meetings as requested
Independently managing both short-term tasks and long-term projects
Handling highly confidential and sensitive information with the utmost discretion and professionalism
Serves as a confidential liaison to the Chief Ambulatory Officer and manages the executive calendar and coordinates day-to-day activities of the Chief Ambulatory Office
Independently arranges and coordinates committee meetings, special events, open forums, and other hospital activities
Schedules appropriate accommodation, orders/operates equipment, and coordinates logistical activities as needed
Utilizing various software and tools for document preparation, calendar management, and communication