Executive Assistant to the Deputy Chiefs of Police - Internal

Brantford Police Service • Brant, ON

1d • CA$73,787 - CA$98,383 • Onsite

About The Position

We invite online applications from our civilian members for one (1) Executive Assistant to the Deputy Chiefs of Police position. Reporting directly to the Deputy Chiefs of Police, the Executive Assistant works closely with Senior Staff to provide high-level administrative and executive support. The successful candidate must be resourceful, self-motivated, and capable of exercising sound judgment and discretion in a wide variety of situations. This position requires a high degree of integrity, professionalism, and accountability, particularly when handling confidential and sensitive information. The incumbent will also serve as Executive Assistant to the Chief of Police, as required.

Requirements

• Post-secondary school education (diploma/degree).
• Strong accounting skills.
• Demonstrated proficiency using SharePoint, Microsoft 365 and similar products.
• Proven ability to effectively use InTime and Guardian Tracking software.
• A thorough understanding and good working knowledge of the organizational structure, Routine Orders, Policy and Procedures, and adequacy standards as it pertains to duties performed
• Excellent oral and written communication skills.
• Proficient in keyboarding skills with exceptional speed accuracy and attention to detail.
• Exceptional organizational skills, attention to detail and initiative.
• Ability to exercise tact, good judgement and discretion.
• Ability to manage multiple priorities and meet strict deadlines.
• Ability to work independently.
• Clear and accurate report writing.
• Strong interpersonal and communication skills, with the ability to communicate effectively with individuals at all levels of comprehension in a professional, courteous, and confident manner.
• Ability to work independently and collaboratively.
• Ability to complete all mandatory training courses.
• Ability to adapt quickly to changes in policies and procedures.
• Ability to ensure strict compliance with legislation, regulations, guidelines, policies and procedures.
• All other qualifications the position justifies.

Responsibilities

• Managing correspondence.
• Preparing reports and interoffice communications.
• Coordinating appointments, and supporting the daily administrative functions of the Deputy Chief's Office
• Acts as the primary liaison with police services, external agencies, and partner organizations, overseeing and coordinating registration, accommodation, and related logistical arrangements for members attending courses, conferences, and professional development opportunities.
• The administration, monitoring, and maintenance of the senior level training budget, including tracking expenditures, reconciling financial records, monitoring available funding, and ensuring all expenditures remain within approved budgetary allocations.
• Processing and payment of course-related invoices.
• Reconciling corporate credit card transactions and maintaining accurate financial documentation in accordance with Service policies and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree