Executive Assistant (EA) to the Chief Executive Officer (CEO)

Talentuition, LLC • Remote, VA

171d • Remote

About The Position

The Executive Assistant (EA) to the Chief Executive Officer (CEO) provides high-level support to ensure the CEO’s time, communications, and relationships are managed strategically and efficiently. Serving as the backbone of the Executive Office, the EA keeps the CEO, senior leadership team, and Board of Directors informed, prepared, and focused on the organization’s top priorities. This role manages the CEO’s schedule, correspondence, travel, and key relationships while leading logistics and governance support for the Board of Directors and its standing committees. The ideal candidate is organized, proactive, and poised, with strong communication skills, sound judgment, and the discretion to represent the CEO and CCAoA with professionalism and integrity. This position is 100% remote.

Requirements

• Bachelor’s degree or equivalent experience required.
• 7+ years of progressively responsible executive support experience, including direct work with a CEO or senior executive.
• Proven experience managing Board of Directors and committee logistics, including preparing materials, taking notes, and summarizing key actions.
• Exceptional organizational, planning, and time management skills with keen attention to detail.
• Strong written and verbal communication skills; ability to draft and edit high-quality materials.
• High emotional intelligence and professionalism; exercises sound judgment and discretion in all matters.
• Proficient in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel) and virtual meeting platforms; experience with Asana, HubSpot, or similar tools a plus.
• Ability to manage multiple priorities, adapt to changing needs, and meet deadlines in a fast-paced environment.

Nice To Haves

• experience with Asana, HubSpot, or similar tools a plus.

Responsibilities

• Manage and prioritize the CEO’s complex and dynamic calendar to ensure strategic alignment with organizational priorities and initiatives.
• Anticipate and prepare materials and briefings in advance of meetings; ensure the CEO is fully equipped and informed for each engagement.
• Coordinate all aspects of CEO travel and logistics, including itineraries, preparation materials, and on-the-ground coordination when necessary.
• Draft, proof, and edit correspondence, talking points, and executive summaries for internal and external audiences.
• Track follow-up actions, ensure timely completion, and maintain systems for accountability across the CEO’s portfolio.
• Serve as a professional liaison between the CEO and internal/external stakeholders, modeling discretion, diplomacy, and responsiveness.
• Lead administrative and logistical support for the Board of Directors and committees, including scheduling, agendas, materials, and secure document distribution.
• Serve as the primary staff lead for preparing polished, accurate Board and committee materials in collaboration with the CEO and key staff.
• Draft meeting notes, recaps, and follow-up briefs summarizing key discussions and action items.
• Maintain governance records and coordinate consistent communication between the Executive Office and Board members.
• Manage logistics for in-person and virtual Board meetings, retreats, and committee sessions.
• Work closely with the CEO’s direct reports to ensure follow-through on commitments, alignment on organizational goals, and effective internal communication.
• Support the Executive Office’s planning and coordination of key organizational meetings, including all-staff meetings, leadership retreats, and major events.
• Coordinate internal communication from the CEO, including staff updates, memos, and executive messages that build transparency and engagement.
• Provide logistical support for internal and external engagements that include the CEO, such as conferences, site visits, and funder meetings.
• Serve as a professional and gracious point of contact for high-level partners, funders, government officials, and child care network leaders.
• Manage confidential information with the highest degree of discretion.
• Coordinate with the Strategic Communications team to ensure the CEO’s participation in public events aligns with organizational messaging and goals.
• Maintain organized systems for tracking the CEO’s priorities, commitments, and key deliverables.
• Provide proactive recommendations to enhance efficiency, streamline communication, and improve workflows across the Executive Office.
• Support special projects and initiatives as requested by the CEO or Senior Vice President of Strategy & Advancement.

Benefits

• Comprehensive Health Coverage: We provide top-tier medical, dental, and vision insurance to keep you and your family healthy and thriving.
• Flexible Spending Account options for Health and Dependent Care too!
• Generous Paid Time Off: Enjoy ample vacation days, sick days, paid holidays, school events leave and personal leave to recharge and pursue your passions.
• Flexible Work Arrangements: Whether the position is remote or hybrid, we accommodate your needs to help you achieve a harmonious work-life balance.
• Retirement Plans: Plan for your future with our competitive 403b match program and retirement planning resources.
• Child Care Stipend: A monthly subsidy to help cover the cost of child care - including camps and before/after school care.
• Community: Our staff regularly plan engaging events to ensure that teams feel connected despite a virtual environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive