Executive Assistant to the Chief CB&I Officer - People Team

Vizient•Irving, TX

6d•Hybrid

About The Position

Vizient Inc. is seeking an Executive Assistant to provide comprehensive support to the Chief Culture, Belonging & Impact Officer (CCBIO) within Vizient’s People (HR) team. This role is crucial for streamlining daily operations and enhancing the department's impact. The Executive Assistant will serve as a key point of contact for the leadership team, interacting with both internal and external executive audiences. The position demands exceptional customer service, fostering strong collaborative relationships, and managing complex, sensitive assignments with discretion, sound judgment, and independence. The role is vital for ensuring the smooth operation of the department, supporting team projects and initiatives, and promoting a professional working environment aligned with Vizient’s values.

Requirements

5 or more years of relevant experience in a corporate environment as a senior administrative support role required.
Proficiency in Microsoft Word, Excel, PowerPoint and Teams required.
Sharp written and verbal communication skills.
Professional, can-do attitude, approach, and presence.
Strong organization skills and detail orientation with strong self-direction and results driven.
Strong project management skills to balance multiple priorities with attention to detail required.

Nice To Haves

Relevant degree preferred.
Workday and Concur, are a plus.
Experience integrating AI tools (Microsoft Copilot, ChatGPT, etc.) into administrative processes, meeting management, project tracking and executive communication.
Experience working with employee resource groups and/or community engagement programs preferred.
Willingness to travel.

Responsibilities

Proactively manage the day-to-day activities of the Executives, by resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure an effective time management approach.
Anticipate pre-meeting needs by conducting research and preparing materials to support the executive’s preparation. This includes coordinating prep calls, meetings, logistics coordination between leaders/teams, etc., and possibly creating or drafting materials.
Assist in managing action items for the Executives; independently conduct follow-ups to ensure timely completion of tasks and where needed.
Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams. Seek out context to assimilate information and provide strategic support.
Manage travel arrangements, ensuring obligations are strategically prioritized and aligned with Vizient’s travel policies. Prepare, reconcile, and submit expense reports in a timely fashion, for the Executives and their leadership team to align with Vizient’s expense policies.
Proactively assist executives with materials such as preparing, composing, and/or editing documents (agendas, minutes, notifications, etc.), communications, presentations, and other materials. Manage communications with third parties regarding scheduling needs and expectations.
Collaborate with team leaders to plan, participate, and facilitate leadership and team meetings, including preparing materials, and agendas, taking notes, and following up on action items based on Executives' requirements.
Optimize day-to-day operations for Executives and self, seeking to increase efficiency, and organization. Deliver a high level of support by proactively establishing processes, timelines, networks, and workflows that support the team leaders’ priorities and initiatives.
Support leadership in coordinating employee engagement activities within the department and the enterprise Administrative Services team. Partner with Business Unit Administrative Managers on onboarding activities for the team.
Develop positive rapport with internal and external customers and serve as a trusted advisor to the Executives. Support the outreach and follow-up for speaking opportunities and media/panel appearances. Liaise with internal communications to ensure alignment and amplification of the CCBIO’s voice. Serve as liaison for other teams; resolve basic inquiries regarding department policies and activities. Collaborate with other assistants to facilitate communication and ensure efficient information flow within the business area and across Enterprise.
Provide project-based support to the People Team by managing and prioritizing tasks along with participating in special projects. Operate with complete discretion and serve as a trusted sounding board to the Executives.