Executive Assistant to the CFO

Footprint • Gilbert, AZ

2d

About The Position

This role provides high-level administrative, analytical, and operational support to streamline the CFO's workload. Being a strategic partner who increases the CFO’s focus on high-impact financial strategies, enhances cross-departmental collaboration, acts as a liaison between the finance department and other stakeholders, and maintains confidentiality in sensitive matters.

Requirements

• High-level administrative support
• managing complex calendars, travel and expenses
• Complex calendar management
• proactively gatekeeping and managing the CFO's schedule, prioritizing high-stakes meetings with internal and external stakeholders while protecting "focus time"
• Organize virtual and in-person meetings
• Coordinate global travel and logistics for intricate domestic and international travel arrangements, including visas, itineraries, and 24/7 monitoring of changes
• Manage expenses and review departmental expense reports for policy compliance before final approval
• Serve as the primary point of contact for the CFO, filtering inquiries from investors, auditors, and department heads with extreme discretion
• Coordinate high-level meetings for Finance, Audit, and Investment Committees
• Assist in preparing and formatting executive-ready materials, including financial statements, financial board decks, and investor presentations
• Compile confidential materials for the Financials of the Board Meeting and the Audit Committee materials
• Implement and improve administrative systems to enhance the efficiency of the finance division
• Act as a bridge between other departments to track project timelines and deliverables, ensuring follow-up on action items
• Lead or assist with ad-hoc projects

Responsibilities

• High-level administrative support, managing complex calendars, travel and expenses
• Complex calendar management; proactively gatekeeping and managing the CFO's schedule, prioritizing high-stakes meetings with internal and external stakeholders while protecting "focus time"
• Organize virtual and in-person meetings
• Coordinate global travel and logistics for intricate domestic and international travel arrangements, including visas, itineraries, and 24/7 monitoring of changes
• Manage expenses and review departmental expense reports for policy compliance before final approval
• Serve as the primary point of contact for the CFO, filtering inquiries from investors, auditors, and department heads with extreme discretion
• Coordinate high-level meetings for Finance, Audit, and Investment Committees
• Assist in preparing and formatting executive-ready materials, including financial statements, financial board decks, and investor presentations
• Compile confidential materials for the Financials of the Board Meeting and the Audit Committee materials
• Implement and improve administrative systems to enhance the efficiency of the finance division
• Act as a bridge between other departments to track project timelines and deliverables, ensuring follow-up on action items
• Lead or assist with ad-hoc projects

Benefits

• Comprehensive Health Coverage : Including medical, prescription, dental, and vision care plans as well as HSA / FSA accounts.
• Insurance Protection: Basic term life, accidentals, short- and long-term disability, and voluntary life insurance coverage.
• Financial Security: Short and long-term disability plans, along with a 401(k) retirement plan.
• Time Off Support: Flexible time off program, paid holidays, sick leave, and parental leave benefits.
• Lifestyle Benefit: Voluntary Pet Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed