Executive Assistant to the CEO
About The Position
Intentional Philanthropy is seeking an Executive Assistant to the CEO to help advance bold ideas, support strategic engagement, and ensure that leadership priorities translate into meaningful action. Intentional Philanthropy is a growing leader in philanthropic advisory and management services partnering with private foundations and individual donors to deepen understanding, inspire hope, and spark creative, collaborative solutions that drive courageous action. After more than 15 years of high-impact work with foundations and communities across the United States, Intentional Philanthropy is entering its next phase of growth - partnering with philanthropic leaders across sectors to share knowledge, strengthen institutions, and build solutions that help communities thrive beyond political cycles. We believe we achieve more when we work together! Grounded in the values of courage, excellence, integrity, humility, collaboration, and innovation, IP delivers right-sized solutions - from strategic planning and grantmaking to family engagement and transition support - with a practical, client-centered approach. The Executive Assistant to the CEO is a dynamic and trusted partner who helps translate vision into action. This role combines high-level executive support with coordination across communications, marketing, and strategic initiatives/partnerships that extend the CEO's reach and effectiveness. Working closely with the CEO, the Executive Assistant will support a wide range of operational and administrative initiatives in support of the firm's ten-year strategic plan serving as a key partner to the CEO in executing this vision - supporting convenings, website and media communications, CEO speaking engagements, strategic collaboration, and cross-sector engagement. The role supports the CEO's external engagement with philanthropic leaders, partners, and sector peers, helping ensure that ideas, relationships, and initiatives move forward with clarity and momentum. This is an ideal role for someone who thrives in a fast-moving environment, enjoys learning from executive leadership, and takes pride in enabling meaningful work. The Executive Assistant plays an essential role in ensuring that priorities stay organized, opportunities are pursued, and the CEO's time and energy are focused where they can have the greatest impact. For individuals motivated by growth, this role offers unique exposure to executive leadership, client engagement, philanthropic strategy, and the operations of a growing advisory firm. This is a hybrid role based in the Washington, DC/Bethesda area. The Executive Assistant to the CEO must be locally available to provide in-person support at the Bethesda office or other nearby locations, as needed to effectively support the CEO. This position may require occasional evening or weekend meetings and travel, executive travel support, and board-related coordination.
Requirements
- Bachelor's degree preferred or equivalent professional experience.
- Five to eight years of progressively responsible executive-level administrative support experience.
- Executive Communication: Exceptional written and verbal communication skills with the ability to draft clear, professional correspondence and materials on behalf of leadership.
- Interpersonal Effectiveness: Strong interpersonal skills and ability to build trust while maintaining appropriate professional boundaries.
- Discretion & Judgment: Demonstrated ability to handle confidential and sensitive information with sound judgment and high emotional intelligence.
- Organization & Prioritization: Highly organized and detail-oriented with the ability to manage multiple competing priorities and deadlines.
- Proactive Problem-Solving: Anticipates next steps, identifies potential obstacles, and proposes practical solutions within scope.
- Technology Proficiency: Strong proficiency in Microsoft 365 and collaboration tools; experience with CRM systems preferred.
- Accountability & Escalation Awareness: Ability to operate independently within established priorities while recognizing when to escalate complex, strategic, or ambiguous matters.
Nice To Haves
- Experience supporting a CEO or senior leadership team preferred.
- Experience in a nonprofit, professional services, or philanthropic environment preferred.
- Experience managing communications with donors, board members, or private foundation clients, a plus.
- Experience supporting proposal development, CRM systems, or business development coordination preferred.
Responsibilities
- CEO Support
- Calendar & Prioritization Management
- Communication Facilitation
- Travel & Logistics Coordination
- Executive Communications Support
- Speaking Engagement Support
- Meeting Management & Follow-Through
- Research & Briefing Preparation
- Information & Records Management
- CEO Representation
- Executive Team Support
- Administrative Coordination
- Action Item Tracking
- Internal Communication Drafting
- Marketing & Project Support
- Marketing Coordination
- External Engagement Coordination
- Executive Messaging & Brand Alignment
- Workflow & Deadline Tracking
- Process Improvement
- Project Execution
Benefits
- Comprehensive medical, dental, and vision coverage
- Health Savings Account and Flexible Spending Accounts
- Short-term and long-term disability insurance
- Retirement savings plan with employer contribution
- Employee discount programs
- Team members also receive a generous paid leave program, including vacation, sick & safe leave, personal leave, and holidays to support rest, renewal, and balance.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
