Executive Assistant to the CEO

Ignite Human Capital • Riverside, CA

5h

About The Position

We are seeking an experienced Executive Assistant to provide high-level support to the CEO by managing the executive office, protecting executive time, and ensuring seamless communication, coordination, and follow-through across the organization. This role requires exceptional judgment, discretion, organization, and the ability to anticipate needs in a fast-paced executive environment.

Requirements

• Minimum of five years of experience supporting senior executives or C-suite leaders.
• Proven expertise in complex calendar management, travel coordination, and executive prioritization.
• Exceptional written and verbal communication skills, with experience preparing executive-level materials.
• Demonstrated discretion and professionalism in handling sensitive and confidential information.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Advanced proficiency in Microsoft Office and common scheduling and expense platforms.
• Ability to build trusted relationships with senior leaders, board members, and external stakeholders.
• Flexibility to work occasional extended hours and travel as needed.

Responsibilities

• Manage the CEO’s complex calendar, prioritize meetings, and resolve scheduling conflicts to maximize executive effectiveness.
• Triage and manage the CEO’s inbox by prioritizing correspondence, drafting authorized responses, and coordinating timely follow-ups.
• Anticipate scheduling challenges and implement proactive solutions to prevent disruptions.
• Coordinate domestic and international travel, including itineraries, accommodations, and logistics.
• Prepare, submit, and reconcile expense reports and supporting documentation with accuracy and timeliness.
• Prepare meeting agendas and compile required materials in advance.
• Capture action items during meetings and track progress through completion.
• Draft, proofread, and format executive correspondence, reports, presentations, and CEO-facing materials.
• Maintain confidential files, records, and databases with the highest level of discretion.
• Ensure organization, version control, and accuracy of executive documents and records.
• Serve as a key liaison between the CEO and senior leaders, board members, external partners, and vendors.
• Coordinate leadership and board meetings, including agenda development, presentation preparation, and follow-up on action items.
• Support onboarding for executive hires by coordinating meetings, introductions, and required materials.
• Provide guidance to administrative team members to standardize processes and improve workflow efficiency.
• Identify opportunities to streamline systems and enhance executive and organizational effectiveness.
• Support employee engagement and development initiatives aligned with company values.
• Coordinate company events and CEO-led employee communications.
• Draft, edit, and proofread executive communications, announcements, and internal messaging to ensure clarity and brand alignment.

Benefits

• Competitive compensation, comprehensive benefits that support work-life balance, and a collaborative environment that encourages professional growth and long-term development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed