Executive Assistant to the CEO

Electra Aero • Manassas, VA

1d • Onsite

About The Position

Electra.aero, Inc., a next gen aerospace technology company seeks an experienced administrator who works well under pressure, pays extremely high attention to detail while maintaining a quick pace of work-product turn-around, is a self-starter, and wants to work in a collaborative and open environment. This teammate will need to connect task management to larger organizational priorities with a high degree of confidentiality and a sense of urgency. The ideal candidate must possess the ability to effectively manage within a streamlined, fast-paced, entrepreneurial, innovative environment and without further administrative staff of their own. This candidate must have top-quartile communication skills.

The Big Picture:
Smart and Kind: As the representative for the Chief Executive Officer, this individual will be Electra's front-line representative with a host of stakeholders, both external and internal. The very first of Electra's six Values is "Smart & Kind." This individual will need to exemplify Smart & Kind throughout the day in their interactions and under the dynamic pressures that come with assisting the CEO and the company's top strategic agendas.
Excellence, Integrity & Ownership. This role will handle sensitive information constantly, in partnership with the CEO. Accordingly, Electra is looking for candidates with demonstrated track records that align with the Company's third value of "Excellence, Integrity & Ownership."
Customer Focused. The unique role of the CEO's assistant in supporting customer and other stakeholder visits to the Company, requires great EQ skills from candidates, with a strong passion for customer service and an ear for customer complaint. Keeping customers and other stakeholders front and center as key ingredients for the Company's success is a key priority for this job.

Requirements

• Bachelor's degree from an accredited institution in Business Administration or related discipline is preferred.
• Minimum 10 years of related professional experience, at least 5+ years of experience working with and supporting VP/Director/C-Level Executives, preferably with CEOs.
• Maintain onsite, daily office hours in Manassas, VA
• US Person (Citizen or Green Card) Preferred

Nice To Haves

• Excellent organization skills.
• Excellent communication, interpersonal and working together skills.
• Ability to manage multiple priorities and work under pressure.
• Good listening skills, with experience in capturing precise instruction details in fast-paced environment.
• Self-directed professional, unafraid to ask questions when guidance is needed, but equally unafraid to move out when able to use sound judgment to proceed autonomously.
• Experience in a small, fast-growing, or start-up company environment is desirable.
• Fluency in Microsoft SharePoint, the MS Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.

Responsibilities

• Operational Excellence: Establish an approach that demonstrates the office of the CEO is professionally managed, reflecting a high standard of operational excellence and creating a seamless environment that enables the CEO to function at their highest level.
• Board Support: Assist the Boards (Directors and Advisors) with correspondence and meeting planning. Coordinate the preparation, assembly and distribution of all materials and packages for Board meetings as directed. Ensure proper Board meeting setup and travel and other arrangements for Directors and Advisors as necessary
• CEO Comprehensive Administrative Support: Provide comprehensive administrative support to the CEO and support projects that relate to the CEO, the Board of Directors, the Board of Advisors, and the Senior Leadership Team (SLT).
• Calendar and Travel: Manage the CEO's calendar, travel, meeting, and schedule arrangements, including setting up appointments, scheduling meetings, resolving conflicting priorities and ensuring that the CEO is on time, organized and prepared for each meeting/appointment. This includes responsibility for the management of Outlook calendar entries. Includes initiating contact and securing appointments, equipment, and facilities as appropriate.
• Meetings and Materials Preparation: Coordinate SLT meeting agendas, room reservation, materials preparation, setup including refreshments, e.g. soda and snacks, etc., catering and A/V equipment. Manage other cross-company meeting activities (e.g., All Team meetings; All Managers meetings; Brown Back lunches; and other key event activities)
• Administrative Collaboration: Collaborate closely with other team members to ensure the above responsibilities. Coordinate especially closely with the Office Manager and Office Specialists to serve as a liaison for the CEO's input on management and maintenance of the office environment.
• Expenses: Reconcile monthly credit card and business-related expenses for CEO. Prepare and submit monthly expense reports on behalf of the CEO.
• File Organization: Maintain organized and complete electronic file system to document projects, correspondence and activities of the CEO.
• Administrative Tools and Processes: Assist with tools and processes to keep ensure coordination and connectivity between the Company's functions and the CEO.
• Special Projects: Take on a range of special projects that the CEO may identify in the course of the role.
• Confidentiality: Maintain a high degree of confidentiality.
• Other duties as assigned.

Benefits

• Electra offers employees a comprehensive benefits package including medical, dental, vision, STD, LTD, and life insurance, generous PTO and sick leave, company holidays, paid winter break, and a 401(k) plan with immediate vesting.
• Life at Electra includes a variety of perks, such as free catered lunches, amazing coffee, snacks, drinks, fruit, free parking, and opportunities for much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level