Executive Assistant to the CEO - ProHealth Care

ProHealth Care•Waukesha, WI

6h•Onsite

About The Position

This is an opportunity to become a trusted partner to senior leadership and have a meaningful impact on the work of ProHealth Care. We are looking for someone who takes their work seriously, takes pride in doing it exceptionally well, and doesn't necessarily take themselves too seriously. ProHealth Care has nearly 5,000 dedicated clinical and non-clinical employees and physicians who work together every day to serve the health and well-being of our community. At ProHealth Care, everyone contributes to the care our patients receive, and everyone is treated with kindness and respect in our welcoming environment.

Requirements

Associate degree or comparable professional experience in lieu of a degree.
Exceptional organizational skills.
Strong critical-thinking skills.
Confidence and professional presence.
Excellent written and verbal communication skills with strong attention to detail.
High level of discretion and demonstrated ability to handle confidential and sensitive information.
Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel and PowerPoint.
Comfort using technology to improve productivity and a willingness to embrace emerging tools, including artificial intelligence.
Ability to quickly learn new systems, processes and technologies.
Strong relationship-building skills.
A proactive working style.
Ability to remain composed, flexible and effective in a fast-paced environment.
Professional, personable and kind, with a collaborative approach.
A sense of humor.

Nice To Haves

10 or more years of progressively responsible administrative or executive support experience.
Experience supporting a CEO, President, COO, C-suite executive, or other senior leader.
Experience working with a Board of Directors, governance activities, or senior leadership teams.
Healthcare experience.

Responsibilities

Manage multiple competing priorities and deadlines efficiently.
Anticipate needs, identify potential challenges, and independently develop solutions.
Manage competing requests, ask questions, and respectfully push back when necessary.
Handle confidential and sensitive information with a high level of discretion.
Interact comfortably with executives, Board members, physicians, employees, and community partners.
Notice what needs to be done and take action without waiting to be directed.
Remain composed, flexible, and effective in a fast-paced environment where priorities may change quickly.
Bring positive energy to the team.
Be lighthearted when appropriate while maintaining professionalism.