Executive Assistant to the CEO - Hope Cooperative (TLCS, Inc.)

TLCS, Inc.

1d•$34

About The Position

We are seeking a highly organized and proactive Executive Assistant to support the CEO with managing their day-to-day tasks and ensuring smooth operations within the organization. The ideal candidate will be efficient, detail-oriented, and capable of handling confidential information with discretion. The role requires excellent communication skills and the ability to anticipate needs, prioritize tasks, and solve problems effectively. In addition to supporting the CEO, the role serves as a key liaison to the board of directors, and supports the executive leadership team's needs in process management and strategic implementation. The Executive Assistant to the CEO has extensive interaction with community stakeholders and exudes a demeanor of professionalism and has the ability to cultivate positive relationships.

Requirements

Bachelor's degree preferred, or equivalent combination of education and experience.
Proven experience as an executive assistant or similar role, supporting C-level executives or senior management.
Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Excellent verbal and written communication skills, with a keen attention to detail.
Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Discretion and confidentiality when handling sensitive information.
Strong interpersonal skills and the ability to work effectively with diverse teams and personalities.
Flexibility and adaptability to changing priorities and requirements.
Professional demeanor and a proactive approach to problem-solving.
Ability to maintain composure and remain calm under pressure.
Possess a valid California Driver’s License and current vehicle insurance.
Driving records must meet, and continue to meet, the underwriting standards established by the generalized driving guidelines used by our insurance broker.
Must provide proof of insurance.
Must have at least 3 or more years of driving experience.
Ability to pass clearance of the Federal Bureau of Investigation (FBI) and/or Department of Justice (DOJ) background screenings.

Nice To Haves

Consumer of mental health services or a family member of a mental health consumer is desirable.
Work overtime as requested and approved.

Responsibilities

Provide support and project management for a range of initiatives in which the CEO plays a lead role.
Manage the CEO’s calendar and daily workflow, juggling competing priorities as necessary and making appropriate and informed decisions regarding available time.
Serve as the primary point of contact for internal and external stakeholders, including screening and prioritizing incoming communications, responding to inquiries, and drafting correspondence on behalf of the CEO.
Build and maintain positive working relationships with internal team members, external partners, clients, and vendors. Represent executives professionally in all interactions.
Schedule internal and external meetings, coordinating all logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
Screen, direct, respond to, and prioritize calls and correspondence, facilitating the smooth exchange of information as a first point of contact for staff, board members, and external partners.
Effectively manage social media platforms on behalf of the CEO based on organizational communication needs.
Coordinate travel arrangements for the executive leadership team, including itineraries, flights and lodging.

Benefits

21 PTO days per year (4 weeks & 1 day)
26 PTO days after the 5th year (5 weeks & 1 day)
6 days paid sick time
11 paid holidays
1 Personal Day
Leadership Development!
Reimbursements!
Eligible for Government Loan Forgiveness Programs
Employer-paid health insurance for employees and children (Kaiser, Sutter or Western Health Advantage)
HSA Contributions
Flexible Spending Account
401k match
Transfer Sick Time Hours to PTO Hours
PTO Cash Out
Voluntary Dental, Vision, Life Insurance, Accident Insurance, Disability Insurance and more
Employee Assistance Program
Regular wage step scale increases
Flexible start/end times for some positions
iPhone with unlimited data for personal/professional use and laptop for some positions
Clinical Supervision towards licensure (for certain positions and upon approval)
CEU days for certain positions
Up to $500 CEU allowance for certain positions
Annual BBQ and staff appreciation awards
Annual Gift Card Program
Referral Bonuses